Executive Assistant

hace 2 semanas

Panama City jetfuel.agency A tiempo completo
Job Description

jetfuel.agency is looking for a dedicated, trustworthy and resourceful rockstar Executive Assistant to help manage the busy and chaotic day-to-days of the founder and executive staff. Reporting directly to the founder, this candidate must have comprehensive experience in executive office administration and be able to work independently and proactively with minimal supervision.

Responsibilities include but aren't limited to:

  • General daily office administration duties
  • Scheduling and arranging meetings, keeping team members abreast of upcoming events and projects
  • Managing and arranging travel
  • Writing business letters and correspondence
  • Basic HR Administration including maintaining files and compliance, interview scheduling and screening, support of the hiring process (employment documentation)
  • Minor bookkeeping duties 
  • Assisting in various functional roles as needed including marketing, customer service and more
  • Running personal errands

Qualifications

  • 5+ years of office management/administrative experience
  • Strong technical and Internet savvy is required, including EXPERT knowledge of Google Suite, Microsoft Office; i.e., Word, PowerPoint, Excel, Outlook, and other additional software and databases used by the company as needed.
  • Social media and app savvy (Facebook, LinkedIn, Twitter, Travel apps, deal apps, more)
  • Excellent organizational and communication skills, tact, poise, leadership qualities, and the ability to take independent action while maintaining a strong work ethic and attention to detail
  • QuickBooks or equivalent accounting software experience REQUIRED
  • Adobe Photoshop skills a plus
  • Must be able to type at least 55+ WPM - Test will be required
  • All applicants must pass the background check 
  • Hubspot or assisting with business development is a plus
  • Given that this is a remote position, you MUST be willing to work within the hours of 9AM-5PM PST


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