Administrative Receptionist

Main Objective: First point of contact for our company. Includes offering administrative support across the organization.

Functions:

* Manage office, cafeteria & cleaning supplies stock (Inventory) and place orders (raise requisition).
* Maintain a company calendar and schedule appointments.
* Book meeting rooms as required.
* Distribute and store correspondence (letters, packages, etc.).
* Arrange travel (buy Air Tickets - Business & Rotational) and accommodations.
* Schedule in-house and external events.
* Prepare a Monthly Flight Report and compare it with the Travel Agencies Monthly Statements.
* Coordinate Driver Daily Schedule.
* Coordinate Janitor work.
* Notify and delivering payments (checks) to the suppliers.
* Requisition of business cards.
* Serving visitors at the front desk by greetings, welcoming, directing and announcing them appropriately.
* Coordinate drinks to all visitors and guests.
* Daily newspaper review to canalize important news regarding to our business.
* Answering screening and forwarding incoming phone calls.
* Monitoring the performance of the Office Equipment (printers, shredders, etc.).
* Any other requested task.