Finance Associate

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the overall guidance of the Deputy Director of Financial Management in Headquarters (HQ) and the daily supervision of the Finance Specialist, the Finance Associate is responsible for the execution of a wide range of financial services and administrative processes in the Regional Office (RO), ensuring timeliness, efficiency and transparent use of financial resources and delivery of services in accordance with organizational financial rules, regulations, policies, procedures and approved allocations. The Finance Associate promotes a client-oriented approach consistent with UN Women rules and regulations, standard practices and guidelines.

The Finance Associate works in close collaboration with the Operations Team in the Regional Office as well as with the Operations and Programme teams in UN Women HQ for solving complex finance-related issues and information delivery.

**Responsibilities**:
1. Implement financial strategies, and adapt processes and procedures in full compliance of UN Women rules, regulations, policies, and recording and reporting systems

Perform duties in full compliance with UN Women financial regulations and rules, policies and standard operating procedures, including internal controls.
Keep abreast of and ensure full compliance with amendments to International Public Sector Accounting Standards (IPSAS).
Review and verify financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities.
Monitor financial exceptions reports for unusual activities or transaction, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions.
Collect, verify and present information and data for use in the planning of financial resources and the formulation of the Regional Office (RO) programme work plans, budgets, proposals on implementation arrangements and execution modalities.
Provide assistance in Annual Work Plan entry in Results Management System (RMS) as required.
Provide advice and recommend solutions to a wide range of financial issues.
Monitor the proper functioning of the financial resources management system for office and programmatic budgets and resources.
Implement and monitor cost saving and reduction strategies.
Review with Budget owners and Project Managers, in line with Month-end Closure Checklist, the Project Delivery Status Reports and investigate any overspend.
Respond to instructions from the Deputy Director of Financial Management or Finance Section in relation to financial transactions. Undertake timely corrective actions as requested by Finance Section to resolve financial data issues or provide information.
Participate as a member of the Regional office team in the internal and external audits of the Regional Office or Country Offices in the region.
Follow-up on audit recommendations to monitor implementation of corrective actions.
Actively promote a client-oriented finance service to Regional office and Country offices.

2. Prepare and administer the RO budgets in full compliance of UN Women rules, regulations, policies, and recording and reporting systems

Formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of the RO.
Track the appropriate and timely use of financial resources.
Prepare cost recovery documents or bills for the services provided by UN Women to other programmes or organizations.
Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds.
Ensure the maintenance of the control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status.
Maintain internal expenditure control system.
Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers. Frequently review and investigate payment vouchers which are in error; and respond to RO requests to resolve financial data issues.
Prepare VAT reimbursements with adequate documentation support, as necessary.
Input data in Atlas and monitor status. Keep stakeholders and clients informed for timely action and/or decisions.
Manage petty cash fund.
Assist Project Managers with budget re-phrasal as required.

3. Provide finance support to the Programme and Operations teams

Prepare PO and non-PO vouchers for development projects.
Prepare General Ledger journal entries (GLJEs) from proper supporting documents authorized by the budget owners and project managers.
Review transactions in Atlas, ensure payroll, travel claims