Billing Assistant

**Objectives & Measurement - Key Responsibilities**:

- Responsible for the invoice collection and follow-up with the respective Vendor or Operator for the pending invoices. Some invoices must be downloaded from the Vendor’s website.
- Ensure all third-party invoices and tally sheets are received, reviewed, and cross-checked against valid tariffs.
- Responsible for daily submitting invoices with appointment numbers to DAC team for posting. It includes submission of the final invoices and supporting documents to DAC for FDA processing. Maintain records.
- Ensure that customer service and customer satisfaction remain a top priority in all elements of the functions performed in this department.
- Ensure accurate disbursements are sent to the Principal after thoroughly checking all invoices pertaining to the port call.
- Ensure to maintain a good relationship with all Principals and Vendors handled, and work quickly and effectively to resolve any issues, disputes, or other which principals may face
- Reporting: regular dialogue with Team Leaders, Operators, Asst. Operations Managers, ROC Manager, Support Desk team, DAC Team, and Vendors to ensure smooth activities throughout

**Knowledge, Skills, and Abilities**
- Knowledge of Port Operations and port agency services
- Knowledge of general accounting principles (accounts receivable/payable and collections)
- Knowledge of Shipping documentation i.e., Bill of Lading (BOL)
- Attention to details and effective organizational skills
- Strong decision-making, problem-solving and analytical skills
- Must have an advanced communication (verbal, written and listening) skills in order to communicate at different levels throughout the organization and with exterior organizations, etc.
- Ability to work independently with limited supervision, multitask and possess strong initiative, exercise independent judgment within established systems and procedures
- Possess high energy level, comfortable performing multifaceted projects in conjunction with normal activities
- Possess strong analytical skills
- Proven skills in administrative and numerate skills, able to use initiative to solve day-to-day problems in a professional and methodical manner
- Must possess an advanced proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook

Tipo de puesto: Jornada completa

Tipo de puesto: Jornada completa