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Wh - Travel and Logistics Coordinator
hace 1 mes
**BlueForce, Inc.** is seeking for **Travel and Logistic Coordinators** to provide services in support of upcoming task orders located in Central America and other Western Hemisphere countries such as** Panama City, Panama.**
**General Duties and Responsibilities**:
- The duties and responsibilities of this position include, but are not limited to the following:
- Responsible for administrative oversight of cradle-to-grave Travel and Logistics Support for employees
- Responsible for approving, tracking, monitoring, and controlling expense reporting and invoicing for travel and non-travel related issues, using the company’s system (such as: Deltek and/or Concur travel).
- Responsible for coordination, tracking, monitoring, and archival of travel needs to include:
- Travel Accommodations Review, Approval and Booking
- VISA and Work Permit Considerations for Travel Destinations
- Travel Tracker Monitoring and Updating
- Travel Monitoring and Logistical Support
- Expense Report Reconciliation and Approval
- Expense Package Submission for Approval and Invoicing
- Responsible to support Human Resources for coordination, tracking, monitoring, and archival of VISA and Work Permit needs to include:
- Obtaining VISAs and Work Permits for U.S. Citizens, Local Nationals (LNs) and Third Country Nationals (TCNs)
- Status monitoring to ensure timely renewal of employee VISAs and Work Permits
- VISA and Work Permit Considerations for both local and international travel
- Responsible for the creation, maintenance and archival of filing structure related to travel needs of employees, as well as the VISA / Work Permits
- Assist in the onboarding process providing accommodations and support where needed, such as employee badging and first day reporting
- Ensure relevant standards, processes and regulations are upheld in accordance with company policy, as well as state, Colombian local, federal, and international laws.
- Manage acquisition, deployment, utilization, tracking, security, and final disposition of IT assets.
- Manage IT hardware asset portfolio with respect to risk, cost control, governance, compliance, and performance objectives.
**Minimum Qualifications**:
- Bachelor's degree from an accredited university.
- FSI level 4/4 Spanish, English level 3/3.
- At least three (3) years’ experience in a travel and logistics role.
- Must be able to pass the US Embassy security background review.
- Must be able to prioritize and plan work activities as to use time efficiently.
- Must be organized, accurate, thorough, and able to monitor work for quality.
- Working knowledge of the Joint Federal Travel Regulations (JFTR) and other regulations, policies, and laws pertaining to travel on behalf of U.S. government missions is preferred.
- Familiarity with work permit/VISA regulations, policies and local laws pertaining to travel on behalf of U.S. government missions to support the HR Specialist.
- Certified Spanish-English translator is desired.
