Supply Chain Officer

hace 4 semanas

Panama International Organization for Migration A tiempo completo

Position Title**: Supply Chain Officer (Americas and the Caribbean)**
Duty Station**: Panama Administrative Centre (PAC), Panama**

Classification**: Professional Staff, Grade P1**
Type of Appointment**: Special short-term graded, six months with possibility of extension**
Estimated Start Date**: As soon as possible**

Closing Date**: 28 March 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_
- UN agency in the field of migration, works closely with governmental, intergovernmental and_
- non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the_
- benefit of all. It does so by providing services and advice to governments and migrants._

IOM is committed to a diverse and inclusive work environment. Read more about diversity and

Applications are welcome from first
- Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo_
- (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;_
- Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar;_
- Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;_
- Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas;_
- Tonga; Tuvalu; Uzbekistan; Vanuatu_

**_ Context:_**

Under the overall supervision of the Senior Regional Resource Management Officer (SRRMO)
and direct supervision of the Regional Procurement & Supply Chain Officer, and in close
collaboration with the Supply Chain Division at Headquarters (HQ) and the United States
Refugee Admission Program (USRAP), the Supply Chain Officer will be responsible and
accountable for completing straightforward and defined supply chain activities and transactions
in accordance with instructions, regulations and rules which govern IOM management of
resources related to procurement, and guided by Supply Chain Management (SCM) objectives
to support the delivery of quality goods/services to the beneficiaries at optimal price and in a
timely manner.

**_ Core Functions / Responsibilities:_**

1. Under close supervision and guidance, draft assigned technical inputs to support strategic
planning for supply chain related activities across the region in close collaboration with relevant
units at HQ.

2. Study regional sources of supply, request quotations from selected sources, examine
submitted cost estimates to ensure reasonableness of prices and adequacy of presentations.
Make recommendations on the method to be used in the selection of the contractor and firms to
be invited to submit bids and proposals.

3. Track and update supply chain management activities across the region in the relevant
database or information management system, and extract statistical information and other data,
as required.

4. Determine availability of funds, perform financial calculations or currency conversions, and
take necessary action to resolve funding problems. Ensure receipts are received when payment
is conducted in cash. Ensure follow up action on contract award and PO status.

5. Record and track the procurement and logístical needs across the region. Perform initial
cost/price analysis as well as pre-award surveys. Prepare background information on
procurement consolidation to ensure adequacy and completeness prior to initiation of
contractual conditions.

6. Track and update the pool of qualified vendors.

7. Review purchase requests for adequacy of information including specifications, quantities,
methods of delivery and delivery time, and communicate with requisitioning staff to clarify
information, as necessary. Keep the supervisor informed of any issues that need attention.

8. Provide specific technical information and guidance on the preparation and issuance of “Call
for Proposals” and bidding documents for the tendering processes in country offices across the
region. Check that the bidding processes are conducted fairly, transparently and in accordance
with the existing procurement rules and regulations and bring issues to the immediate attention
of the supervisor.

9. In close coordination with the supervisor, provide specific inputs and information to assist with
the timely submission of asset, procurement and other reports within the region, country offices
and relevant HQ departments, as appropriate.

well as country specific administrative procedures and the Organization’s rules and regulations.

11. Update the tracking system for the maintenance and repair of office facilities, including
preventive maintenance.

12. Provide basic training and readily available information to the SCM staff in country offices
across the region.

13. Attend meetings related to supply chain management.

14. Perform such other duties as may be assigned.

**_ Required Qualifications and Experience:_**

**Education**
- Master’s degree in Business Administration, Supply Chain Management, Logistics,
- Procurement, or a related field from an accredited academic institution; or,- University degre

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