Office Manager

About SABIS®:
SABIS® is a global education network that has an active presence in 20 countries on five continents. Schools in the SABIS® Network educate over 70,000 students and implement a proven, proprietary system. SABIS® Network schools provide students with a top-quality education that prepares them to meet the challenges of a changing world.

SABIS® and SABIS® Network schools employ over 8,000 employees worldwide.

Job Purpose:
Organizing, coordinating and following up on all of the administrative activities and procedures that facilitate the smooth operation of the school administration. In addition to the implementation of HR policies, procedures and processes, as well as other support tasks in recruitment.

Key Responsibilities:

- Managing and coordinating the health insurance, medical emergency inquiries for staff
- Acting as a liaison (based on a clear written process that is also communicated to all stakeholders) between staff and HR on issues related to attendance, and staff leaves, etc.
- Setting and coordinating the bus schedule for staff transportation for school related events if and when needed
- Issuing all official letters and documentation for students, government and staff accordingly as well as translating documents as needed.
- Meeting with parent regarding certain inquiries and redirecting them to the relevant staff member when needed in a timely manner.
- Preparing all logistics relevant to the distribution of the end of term reports such as, but not limited to, printing, photocopying, labeling etc.
- Processing international mail for all staff members.
- Initiating the student transfer process by issuing the transfer certificate outside or inside the country and coordinating with other schools, SABIS® or non SABIS® schools.
- Issuing academic transcripts of graduating students.
- Supporting the admissions officer if and when needed
- Coordinating and supporting the Student Life Coordinator on logistics in relation to all SLO events
- Handling and managing the social media accounts of the school
- Ensuring that the SSMS is being updated accordingly.
- Making sure staff are abiding by the school rules and regulations.
- Documenting feedback related to applicants in order to keep a reliable record.
- Conducting interviews for local and expatriate non-native positions, as and when required.
- Liaising with the hiring managers, for interview feedbacks, transfers and / or any other needed information.
- Updating the recruitment database for CVs collected from external sources to maintain records of them for current and/or future vacancies.
- Monitoring employees’ leaves and attendance process, follow-up with staff and concerned supervisor for corrective action, and inform Regional HR Manager of all pending situations.
- Managing the contract renewal cycle of current staff in order to develop an updated manpower needs assessment for the upcoming academic year.
- Managing the vacation planning process for administrative staff
- Coordinating all logistics for expatriate school staff induction and/or training in order to facilitate all relocation activities. Performing such, other related tasks or projects as they arise and as delegated by the SABIS® school management.

Ideal Requirements:

- BS in management and/or equivalent
- A minimum of 5 years of experience in the field
- Professional Behavior and Ethical Conduct
- Communication skills
- Ability to work within a team