Budget Officer

**Job no**: 579932
**Contract type**: Fixed Term Appointment
**Duty Station**: Panama City
**Level**: P-2
**Location**: Panama
**Categories**: Operations

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job - it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

**For every child,**_Support_**

Medium sized office with a full Planning, Monitoring & Evaluation component of the Country Program located in the capital city to have close proximity to government partners.

**How can you make a differen**c**e?**

Join our Haiti team to be responsible for tracking, analyzing and reporting income and expenditures, including donor contributions and will be accountable for analyzing the needs, preparation, management and monitoring of contributions, involving all sources of funds across programmes and operations, contributing to the overall governance of the office. You will also collaborate with HQ, RO and CO and contribute to the overall strategies related to contribution and budget management and reporting and capacity building for UNICEF Haiti Country Office while outposted in Panama.

Below are the key functions, accountabilities and related duties/tasks:
**1. Support the formulation of strategies and concepts**
- Align contribution management with programme strategies and develop medium to long-term plans for effective budget management contributing to the overall governance of the office
- Develop capacity building plans for strengthening the overall budget management of the office
- Develop and revise the CO office budget, contribution and financial strategies with programme’s vision and staffing structure ensuring it is coherent and meaningful

**2. Support Budget analysis focusing on achieving results**
- Integrate and analyze potentially conflicting numerical, verbal and other data from a wide variety of sources.
- Identify key, high-level trends across data sets.
- Recognize subtle inter-relationships among multiple issues and see the potential effects on the overall system or process.
- Make logical, rational, well-reasoned and defensible judgment from the analyses
- Liaise with RO/HQ and technical colleagues to dialogue and constantly inform the CO on policies and guidelines on budget management

**3. Contribution management (budget planning allocation, monitoring)**
- Participate in the development of the budget-related components of the office work plan, annual management plan, Resource mobilization and Partnership Strategy, including donor proposals.
- Monitor compliance and inform relevant sections to ensure that fund management objectives and targets are on track, and that staff are aware of donor conditions.
- Ensure timely allocation of new grants to respective programmes in line with approved budget breakdown and donor conditions
- Monitor grants expiry dates and in dialogue with the programmes find solutions for proper utilization aligned with results,
- Monitor the utilization of regular Resources and Other Resources and produce regular updates for the Country Office Management.
- Support the capacity development of programme staff to improve the description of expenditures that appear in financial reports
- Retrieve information on costs of programme elements, such as staff and related costs from automated files and comply them in standardized and customized reports.
- Collect and analyze budget and financial data for programme/project planning, management, monitoring and evaluation purposes.
- Review the accuracy of VISION/SAP generated data.

**4. Management of financial dashboard reports**
- Monitor allocation and expenditures trends; generate, prepare and share with members of the management team the financial progress reports adapted from VISION and bring to the attention of the Programme & Planning Specialist any deviations or delays for corrective measures.
- Prepare and timely submit monthly Management Indicator reports to the meetings of management team, including analysis on key programme indicators
- Follow-up on agreed action during presentation of management reports
- Provide reports on budget utilization during reviews (Mid-year, annual and mid-term reviews).
- Support technical / programme sections and coordinate with the Program Specialist and Deputy Representative in the planning and forecasting of budget needs and maintain a cross-sectoral budget allocation and tracking tool to en