Regional Office Assistant G-5

hace 1 semana

Panama International Fund For Agricultural Development A tiempo completo

**Organizational Setting**:
The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation.

The Programme Management Department (PMD), under the leadership of an Associate Vice-President, is responsible for the overall programme of loans and grants of the Fund and is composed of five (5) regional divisions and the Operational Policy and Results Division (OPR). The five regional divisions are: Asia and the Pacific (APR), East and Southern Africa (ESA), West and Central Africa (WCA), Near East, North Africa and Europe (NEN), and Latin America and the Caribbean (LAC), where this position is located.

The Office Assistant position is located in an IFAD Regional Office and reports directly to the respective Director. The Regional Office Assistant works under the direct supervision of the Division Director and with a dual reporting line to Regional Office Administration and Resource (ROR) Analyst.

**Job Role**:
The Regional Office Assistant (OA) is accountable for the management of administrative services and workflows at divisional level and responsible for providing administrative and secretarial support, with a primary focus on supporting the Director, executing a broad variety of routine tasks and some specialized for the respective area, requiring thorough knowledge of IFAD administrative procedures, processes and policies.

The incumbent provides support for administrative activities including business support to the Regional Director, logistics support to the RO; and collaborates closely with the ROR Analyst to ensure a smooth flow of the Regional office, to monitor Front Office budget and expenditures and create synergies with other Office Assistants across Regional Offices and with the PMD Front Office to ensure consistency in administrative related matters.

The accountabilities/key results expected are:

- Business support to Director
- Support to Resource management and planning
- Divisional outputs and activities
- Divisional Communications and Information Management
- Managerial functions

**Key Functions and Results**:

- 1. BUSINESS SUPPORT TO DIRECTOR: The Office Assistant organizes and manages the office business and support RO Director, to ensure integrity and adherence to established rules and procedures. Accountabilities typically include but are not limited to:
- Maintaining the supervisor’s calendar and managing the travel arrangements (including related ERP transactions handling of visas and logístical arrangements and compliance with UNDSS recommendations on travel);
- Prepare briefing materials for official trips or meetings;
- Draft responses to written inquiries on routine and non-routine queries and coordinating responses to sensitive or complex issues;
- Liaise with internal (Field and HQ) and external clients for the smooth functioning of business operations;
- Organize the logistics of internal and external meetings/committees;
- Review all correspondence and official documents for style, factual and grammatical accuracy, as well as conformance with established guidelines and procedures;
- Prepare the submission of correspondence for the supervisor’s signature.
- 2. SUPPORT TO RESOURCE MANAGEMENT AND PLANNING: The Office Assistant provides support in the planning and delivery of the divisional work plan(s) and budget. Accountabilities typically include but are not limited to:
- Contribute to coordinating office work plan(s) and generating regular reviews and final reporting;
- Originating the procurement of goods and services (e.g. non-staff recruitments, commercial and non-commercial entity contracts);
- Maintaining accurate travel expenses documentation and records of other expenditure, Handling payments; tracking deliveries, etc
- Managing and following up on procurement of necessary office goods, supplies and services; gathering quotations;
- Initiating HR-related actions for recruitment/contract extension and ensuring timely and efficient completion of actions.
- Supporting office asset administration (including maintenance of IFAD office furnishings and equipment, inventory control and vehicle/fleet management, if any
- Contribute to the coordination with the host agency at the country level is effective and collaborative.
- 3. SUPPORT TO DIVISIONAL OUTPUTS AND ACTIVITIES: The Office Assistant is responsible for ensuring timely submissions of reports, correspondence and documentation within stipulated deadlines, as well as adherence to corporate standards and processes. Accountabilities typically include but are not limited to:
- Coordinating and follow up on work flows for divisional docu

  • Office Assistant

    hace 1 semana

    Panama Inspired A tiempo completo

    **ROLE SUMMARY**: The Office Assistant plays a vital role in maintaining the smooth operation of the school's administrative functions. They are responsible for providing efficient and effective support to the school office, staff, students and parents. This role requires strong organizational skills, attention to detail, and the ability to communicate...

  • Country Administrative Assistant

    hace 3 días

    Panama International Fund For Agricultural Development A tiempo completo

    **Organizational Setting**: The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural...

  • Personal Assistant to The Deputy Regional Director

    hace 5 días

    Panama UNFPA A tiempo completo

    **Background Information** UNFPA works to improve the lives of people in more than 150 countries around the world, which are home to 80 percent of the world's population. In Latin America and the Caribbean region and sub-region, UNFPA has offices in 30 countries. UNFPAs Regional Office in Panama City, Panama provides strategic support and technical advice...

  • Accounting Assistant

    hace 3 días

    Panama R&G Telecomm A tiempo completo

    _Accounting/HR Assistant _ **Job Description Accounting/Bookkeeping** We are looking for a full time Bookkeeper/Accounting to perform daily accounting tasks that will support our Financial and Human Resources team. Accounting Assistant responsibilities include managing expense reports and reimbursements, entering financial transactions into our internal...

  • Jefe Regional de Relaciones Laborales

    hace 1 semana

    Panama Regional Service Group A tiempo completo

    ¡Hola, somos Trade Alliance Corporation ! Somos franquiciados de las marcas de Inditex Zara, Stradivarius, Pull&Bear, Bershka, Massimo Dutti, Oysho y Zara Home para Panamá, Colombia, Ecuador, Perú, Paraguay, Argentina y Uruguay. Nuestra cultura se basa en lograr lo que nos proponemos trabajando con pasión en un ambiente dinámico, multicultural,...

  • Office Assistant

    hace 3 semanas

    Panama Harry Art Furniture A tiempo completo

    Art designer and collector is looking for a motivated assistant to manage the administrative aspects of online art sales Job requirements Mac OS savvy Bilingual English-Spanish Detail-oriented Knowledge of printers, scanners and fax machine Experience in online sales

  • Human Resources Assistant,

    hace 3 semanas

    Panama Unicef Canada A tiempo completo

    How can you make a difference?Summary of key functions/accountabilities: Support in recruitment and placement Prepares and circulates internal and external advertisements.Coordinates the scheduling of interviews and technical assessments. Support in learning & development Assists team in organizing and conducting courses, workshops and events by preparing...

  • Coordinador Regional de Marketing

    hace 2 días

    Panama Regional Service Group A tiempo completo

    Somos la compañia de Retail y Whosale más grande en la región de Latinoamérica, con presencia en Panamá, Colombia, Costa Rica, Honduras, Nicaragua, El Salvador, Guatemala, República Dominicana, Ecuador, Argentina y Uruguay. **Bajo SLA Corp. operan las siguientes cadenas**: Sportline, Nike, Under Armour, Kicks, Converse, Swissbrand, Jhonston&Murphy,...

  • Administrative Assistant

    hace 3 semanas

    Panama Indev Jobs A tiempo completo

    Job Description FAO's Subregional Office for Mesoamerica is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing subregional food, agriculture and rural development priorities. It develops and maintains relations with subregion-wide institutions including Regional Economic Integration Organizations (REIOs). It...

  • Ict Assistant

    hace 3 semanas

    Panama Pnud Argentina A tiempo completo

    Job Description Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no...

  • Regional Communication Adviser, Lac, P-5

    hace 3 semanas

    Panama UNFPA A tiempo completo

    The post is located in the Latin America and the Caribbean Regional Office based in Panama and is under the supervision of the Regional Director for Latin America and the Caribbean (LACRO). The adviser is a regional member of a global communication team. The adviser supervises other members of the regional communications team (if any). The Regional Director...

  • Executive Assistant

    hace 2 días

    Panama VTB Funds Inc A tiempo completo

    Executive Assistant - Job Description VTBFunds is a proud blockchain technology corporation based in Panama that is focused on being the driving force that establishes solid & secure services for the Web 3.0 world of tomorrow. A good Administrative Assistant prioritizes organization. Being well-organized helps the Administrative Assistant monitor an...

  • Office Assistant

    hace 2 días

    Panama The World Bank A tiempo completo

    Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to...

  • Un Women: HR Business Partner

    hace 2 días

    Panama United Nations Development Programme (UNDP) A tiempo completo

    **UN Women: HR Business Partner - Regional Office**: **Advertised on behalf of**: **Location**: - Panama City, PANAMA**Application Deadline**: - 27-Feb-23 - **(Midnight New York, USA)** **Time left**: - 14d 2h 53m**Type of Contract**: - TA International**Post Level**: - P-3**Languages Required**: - English Spanish**Expected Duration of...

  • Administrative Assistant

    hace 1 semana

    Panama International School of Panama A tiempo completo

    ISP is a non-profit, student-centered, independent school, inspiring lifelong learners for a future without borders. We are recognized as a leader in international education, offering world-class opportunities for students since 3 years old at Early Childhood Center to 12th grade. The International School of Panama operates under the license of the Ministry...

  • Instructor de Operadores

    hace 4 semanas

    Panama Cemex A tiempo completo

    **Perfil** - 5 años de experiência en manejo de equipo pesado (revolvedores y cisterna), manejo de equipo defensivo y conducción técnica. - Tener Bachillerato terminado o Tec. en mantenimiento automotriz y/o salud ocupacional. - Conocimientos amplios en normativa de tránsito terrestre (operatividad de los equipos) y mecánica en general. - Contar con...

  • Instructor de Operadores

    hace 1 semana

    Panama CEMEX A tiempo completo

    **Perfil** - 5 años de experiência en manejo de equipo pesado (revolvedores y cisterna), manejo de equipo defensivo y conducción técnica. - Tener Bachillerato terminado o Tec. en mantenimiento automotriz y/o salud ocupacional. - Conocimientos amplios en normativa de tránsito terrestre (operatividad de los equipos) y mecánica en general. - Contar con...

  • National Post: Administrative/procurement

    hace 7 días

    Panama UNFPA A tiempo completo

    The Administrative/Procurement Assistant position is located in the Regional Office (RO). Under the guidance and supervision of the International Operation Manager, and as a member of the RO -Operations team the Administrative Assistant provides quality services in areas of Procurement, supply chain management and administration in compliance with the...

  • Information Technology Assistant

    hace 1 semana

    Panama Fao A tiempo completo

    Result of Service -Carry out the activities described in Duties and Responsabilities of these Terms of Reference. Work Location PANAMA CITY (UNEP/ROLAC OFFICE) Expected duration six (6) months Duties and Responsibilities The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda,...

  • Executive Assistant

    hace 3 semanas

    Panama ELEVATE EMEA A tiempo completo

    ELEVATE Connect — a global marketing and business development firm— is searching for an Executive Assistant based in Panama, who can assist the MD, CEO, CPO. **Executive Assistant Responsibilities** - **Executive Admin** - Diary management of calendar and agenda. - Scheduling and arranging client meetings, and follow-ups - Schedule and arrange...