Senior Programme Management Assistant

hace 2 semanas

Panamá, Panamá, Panamá United Nations A tiempo completo

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.


UNEP's Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition.


This position is located primarily in the United Nations Environment Programme (UNEP), Ecosystems Division, GEF Biodiversity and Land Degradation Unit at the Panama duty station.

The incumbent will report to one GEF Task Manager (but supporting all three task managers based in Panama) as well as to the Head of the GEF Biodiversity and Land Degradation Unit.

Under the overall supervision of the designated Task Manager of the GEF Biodiversity and Land Degradation Unit, the incumbent will perform the following roles:

Responsibilities:

  • Independently provides full range of programme/project management, data / database management and implementation assistance at all phases of the GEF Project Cycle within the Biodiversity and Land Degradation Unit executed within the Latin America and Caribbean (LAC) region.
  • Researches, tracks project implementation, compiles, analyses, summarizes, and presents basic information/data on wide range of programmes/projects and related topics, highlighting noteworthy issues/trends for consideration by appropriate parties.
  • Tracks LAC Task Managers' Global Environment Facility (GEF) projects and other related Unit initiatives that affect programme/project content and oversees the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes to the GEF Portfolio on Biodiversity and Land Degradation.
  • Reviews, appraises and revises, as necessary, all LAC submissions for substantive programmes/projects, ensuring compliance with guidelines and programme/project objectives as well as independently managing project uploads on the GEF Portal in liaison with the GEF coordination office; identifies problems/issues, seek clarification from UNEP Task Managers and Portfolio Manager, assess replies, and prepares a summary for the manager with suggestions for further action.
  • Works with funding agencies through the Portfolio Manager in arranging financing modalities; obtains requisite clearances; ensures establishment of proper monitoring systems through scheduled reporting, review meetings and missions.
  • Directly engages with implementing partners providing training in the use of the project management platforms, including detailed guidance on financial reporting, making budgetary forecasts, preparing periodic budget revisions, monitoring/reporting cofinancing as well as managing workplan and inventory.
  • Provides budget related advice in all stages of the project cycle, drafts budget and forecast in collaboration with the finance team based on submissions; prepares monitoring checklists/project management tools, identifying stages of programme/project development, funding source, inputs by reviewing internal and external bodies, and followup actions required.
  • Monitors in collaboration with the finance team budgetary commitments, including verification of charges and obligation documents in UMOJA for all financial transactions; supports periodic budget revisions and ensures appropriate resource allocations; reconciles accounts with amended budget; evaluates trends of financial implementation and makes necessary recommendations to the LAC task Managers.
  • Prepares database report summaries on programme/projectrelated activities; drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence.
  • Serves as focal point for coordination, monitoring and expedition of implementation activities across the GEF Biodiversity and Land Degradation LAC Portfolio and participates in programme/project evaluation; monitor implementation at all stages to ensure work is proceeding according to established plans, including analyzing implementation difficulties and initiating remedial action; liaises with diverse organizational units to initiate requests; prepares standard terms of reference against programme/project objectives, obtains necessary clearances, processes and followsup on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tou

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