Administrative Associate
hace 2 semanas
Arranges times through liaising with participants over availability.
Liaises with budget focal points and section over costs and needs.
Prepares background materials for participants and uploads cleared materials on the intranet.
Prepares and maintains agendas on meetings and events related to the work group commitments.
Travel Provides travel assistance to staff members in section for travel arrangements and entitlements based on the organization's rules and policies.
Liaises with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
Briefs/de-briefs staff members on issues relating to related administrative matters such as visas, security clearance, and documentation procedures.Extracts, inputs, maintains, and verifies correctness of travel records in the organization's travel system to ensure accurate transactions related to travel costs and staff travel.
Assists in the preparation of budgets on travel costs and maintain travel plan and budgetary control records.Monitors travel certification and report back to the team.
Invoice Processing Responsible for collecting invoices and filing documents for approval and, thereafter processing in VISION.Uploads electronic files and verifies results to destination system.
Monitors and supervises adequate and appropriate use of supplies. Ensures that services and maintenance of premises are in accordance with organizational standards.
Arranges for the purchase and timely distribution of office supplies. Attendance Maintains and updates a system which monitors the absence of staff.
To qualify as an advocate for every child you will haveCompletion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
Fluency in Spanish and English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian) or a local language is an asset.
Skills Needed Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
In-depth knowledge of anizational structure, administrative policies and procedures.Organizational, planning and prioritizing skills and abilities.
Ability to deal patiently and tactfully with visitors.
High sense of confidentiality, initiative and good judgment.
Ability to work effectively with people of different national and cultural background.
For every Child, you demonstrate...UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability (CRITA) underpin everything we do and how we do it.
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