Procurement Specialist

hace 2 semanas

Panamá, Panamá, Panamá United Nations Development Programme (UNDP) A tiempo completo

LOCATION:

Panama City, PANAMA

TYPE OF CONTRACT:

FTA Local

STARTING DATE:

APPLICATION DEADLINE:

25-Jun-24 (Midnight New York, USA)

POST LEVEL:

NO-C

DURATION OF INITIAL CONTRACT:

One year

TIME LEFT:

19d 13h 53m

LANGUAGES REQUIRED:

English Spanish

EXPECTED DURATION OF ASSIGNMENT:

December 2025

Background:

Organizational Context


UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.


Through the Regional Office (RO) for Americas and the Caribbean, country offices (COs) and multi-country office (MCO) across the region, UN Women builds on a long history of support to governments, civil society and other actors to deliver for women and girls.

We advocate for and enhance accountability to enhance women's political participation and prevent and respond effectively to violence against women.

Our economic empowerment programmes seek greater economic security and rights particularly for marginalized groups of women.

Other programmes in the region involve partnering with women in their efforts to engage in peace and reconstruction efforts and push for gender equality (GE) provisions integral to preparing for, mitigating, and responding to disasters and emergencies.

To bolster gender-responsive budgeting and public planning, we assist efforts to monitor the different impacts of budget and policy choices on women and men and to mainstream gender considerations across sector.


Reporting to the Regional Operations Manager with matrix reporting to and functional oversight from the Chief of Procurement and Travel Services in HQ, the Procurement Specialist supports the management of procurement and promotes a strategic approach to sourcing within the Region in all areas from procurement process of goods and services, procurement contracts, long-term agreements, lease agreements.

This role is designed to add value and effectiveness to the management of procurement within the Region while in no way creating an added layer of bureaucracy between the field and HQ, and all accountabilities and duties must reflect this overarching principle.

In effect the incumbent acts as the interface between the field and HQ on several procurement areas.


The Procurement Specialist will ensure that procurement processes in the Region are in line with UN Women goals, plans and strategies and in compliance with applicable procurement policies and guidelines.

The incumbent will assist the Regional Procurement Review Committee in ensuring compliance of procurement within the Region with corporate standards.

The incumbent also supports the implementation of strategic procurement initiatives within the Region including e-procurement, e-travel, etc.

S/he will keep the Regional Director aware of procurement issues within the Region requiring Regional Office attention and keep the Regional Director abreast of procurement and compliance issues.


Duties and Responsibilities:

Key Functions and Accountabilities

1. Lead the monitoring and implementation of the procurement strategies in the region

  • Ensure full compliance of procurement activities with UN Women rules, regulations, policies and strategies; implementation of the effective internal control, proper functioning of a clientoriented procurement management system;
  • Support the development and implement regional procurement and contract strategy;
  • Oversee and implement procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in procurement;
  • Develop and implement proposals of cost saving and reduction strategies in consultation with office management;
  • Provide information for formulation and implementation of strategic procurement in the Region, including tendering processes and evaluation, contract management, legal considerations and payment conditions, sourcing strategy, supplier selection and evaluation & quality management;
  • Conduct periodic expenditure analyses to support the development of regional management strategy, which shall account for establishment of long term/strategic relationships with key suppliers for recurring supplies and services;
  • Work closely with the Procurement and Travel Services in HQ, Regional offices and Country offices to ensure alignment in procurement practices;
  • Lead the procurement regional network and provide technical support and guidance to procurement focal points in the region;
  • Lead UN Women's regional engagement on common back office procurement service expansions and joint services with other agencies in the region.

2. **Organize procurement processes for the Regional Office, Country Offices

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