Supply Chain Associate

hace 2 semanas

Panamá Provincia de Panamá, Panamá Iom Usrap Dc A tiempo completo

The International Organization for Migration (IOM) is the UN Migration Agency. With 174 member states it is committed to the principle that humane and orderly migration benefits migrants and society. Established in 1951 and now active in over 400 field locations worldwide, IOM works with partners, government and civil society to:
1. Assist in meeting the operational challenges of migration and mobility.

2. Advance understanding of migration issues;
3. Encourage social and economic development through migration;
and

4. Uphold the human dignity and well-being of migrants and mobile populations.

IOM’s Regional Office for the Latin America and the Caribbean in Panama city supports and monitors the following countries: Argentina, Bahamas, Barbados, Belize, Bolivia, Brazil, Canada, Chile, Colombia, Costa Rica, Cuba, Domica, Dominican, Ecuador, Guatemala, Guyana, Haiti, Honduras, Jamaica, Mexico, Nicaragua, Panama, Paraguay, Peru, Trinidad, United States of America, Uruguay and Venezuela through a team of specialists, the Regional Office supports the development, implementation, monitoring, reporting and evaluation of projects and initiatives undertaken by country offices and regional programs.

Under the technical/operational supervision of Global Supply Chain Officer based in Geneva, Switzerland, and the administrative supervision of the Procurement and Logistics Officer based in Panama, the Supply Chain Associate
- Global Stock focal point will provide support in the implementation of the Global Stock and Warehousing for the Latin America and the Caribbean region.

Responsibilities: 1. Contribute to ensuring all warehousing transactions comply with IOM internal guidelines.

2. Assist in the coordination between the Supply Chain Division (SCD), Manila Supply Chain Unit (MSCU), and United Nations Humanitarian Response Depot (UNHRD) for all matters related to customs clearance, receiving, storing, packing, kitting, labeling, and dispatching of the Goods from/to the warehouse.

3. Support stock replenishments by coordinating with SCD, MSCU, and the respective vendors for the timely delivery to IOM or UNHRD warehouses in Panama.

4. Assist in coordinating stock release movements, international freight forwarding, documentation (Receiving Reports, payments, etc.) with the requesting missions.

5. Process import documentation for tax and duty exemptions to ensure smooth delivery to IOM and/or UNHRD warehouses in Panama.

6. File, track, and manage approved SWRs in line with IOM's policies and procedures, as well as updating the records in relevant platforms (e.g., MS Teams, PRISM, WAVE).

7. Collaborate with Panama’s Protocol Department for export documentation related to stock releases.

8. Support efficient and secure storage of goods according to available space and requirements. Coordinate with SCD for any future opportunities to increase our global stocks levels in Panama (i.e. UNHRD, etc).

9. Ensure accurate recording of warehousing transactions per procedures and prepare documentation for auditing and verification purposes.

10. Report inventory status, discrepancies, damages, and/or missing items to SCD's Emergency SC Unit in timely manner.

11. Assist with the regular physical stock counts in collaboration with SCD and MSCU.

12. Monitor warehouse readiness for smooth and rapid stock movements, including maintaining loadability and cargo details info, tracking shelves locations, stock cards, bin cards, etc.

13. Maintain local LTAs with service providers for transportation and customs clearance as part of preparedness efforts.

14. Participate in the weekly Global Prepositioning Network coordination meetings.

15. Maintain an organized, accessible filing system for documents and records.

16. Provide weekly updates on shipment delivery status to requesting missions until final delivery.

17. Monitor and address potential bottlenecks, delays, challenges, issues, etc, with Freight Forwarders during shipments transit.

18. Monitor and ensure compliance with safety, security, and environmental standards within the warehouse facility.

19. Assist in developing and implementing warehouse best practices, including stock rotation, random quality checks, and preventive maintenance.

20. Perform other related duties as may be required.

Qualifications: Education
University degree in Business Administration, Procurement and Supply, Management or a related field from an accredited academic institution, with three years of relevant professional experience; or,
Completed Secondary education with five years of relevant professional experience. Specialized training on Warehousing and Logistics is an advantage.
Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience
A minimum of three years of professional experience in procurement, administrative services or related area is required.
Experience working with contract management, or a related area, within the UN common system

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