Human Resources Assistant

hace 3 semanas

Panamá, Panamá United Nations Development Programme (RCLAC, regional office for Latin America and the Caribbean reg A tiempo completo

**Description**:
Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

The UNDP Regional Hub for Latin America and the Caribbean is based in Panama and serves 25 country offices (covering 42 countries and territories) in the Latin America and the Caribbean region, offering regional policy and advisory support to country programme needs, and a trustworthy source of knowledge, experiences, and resources provided by a group of experts and professionals. The Regional Hub works through its country offices with governments and people to create customized solutions to development challenges and thus contribute to strengthen national and local capacities and achieving sustainable development.

In this context, the UNDP Regional Hub is strengthening its internal capacities through an enhanced recruitment approach and re alignment of its programmatic offer in a bid to respond to the needs and priorities of the region. It is envisaged that this support will provide timely, cost effective, integrated and dynamic solutions for the delivery of much needed services under a rapidly changing context in the country thus ensuring smooth business continuity and sustainable development

The Human Resources (HR) unit provides support to the Regional Hub (RH) management in ensuring that the office is appropriately staffed with high quality and engaged personnel who receive the guidance, feedback, and development they need to fully contribute to the RH’s agenda and Sustainable Development Goals. The HR team applies strategic human resource management policies, procedures, programs and solutions - that leverage both technology and analytics - to promote a strong people management culture and high performing, diverse, inclusive and equitable workplace.

Position Purpose

Under the overall guidance of the Chief of Busines Solutions & Operations, and direct supervision of the Human Resources Analyst, the HR Assistant provides HR services to the RH ensuring high quality, accuracy, and consistency of work. The HR Assistant promotes a client-oriented approach in the HR unit consistent with UN/UNDP HR rules, regulations, policies, and procedures.

The HR Assistant works in close collaboration with the Programme, Operations, and project teams in the Regional Hub, UNDP HQ OHR Business Partners, and staff in GSSC and other UN Agencies to exchange information and ensure consistent service delivery.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

**Responsibilities**:
Support effective implementation of HR strategies.

Ensure full compliance of HR processes and records with UN/UNDP rules, regulations, policies, and strategies.
In consultation with the direct supervisor and office management, provide input to the RH business processes mapping and elaboration of the content of internal HR management Standard Operating Procedures (SOPs) where needed in the RH to supplement SOPs issued by GSSC/OHR.
Collect information for UNDP’s participation in inter-agency exercises and surveys, such as comprehensive and interim local salary, hardship, and place-to-place surveys, in coordination with the direct supervisor.

Implement HR services for the RH, including recruitment and staffing.

Prepare draft job descriptions and vacancy announcements, compile matrixes, and perform functions of Secretary in interview panels for actions delegated to the RH. Provide support with the preparation of documentation to submit requests to GSSC for non-delegated actions.
Request creation and update of positions in ERP (or create positions if delegated) and facilitate association and update of positions to chart fields, in coordination with budget owners.
Track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments, and separations through ERP.
Support the timely contract management actions, in consultation with the direct supervisor.
Maintain the RH staffing table.
Update of the RH rosters where relevant.
Provide information for cost-recovery bills in ERP for HR services provided by UNDP to other Agencies.
Maintain proper filing system for HR records and docu

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