Administrative Assistant

hace 5 meses


Panamá, Panamá Mackay Communications A tiempo completo

Mackay is currently seeking an experienced Depot** Administrative Assistant **with the skills and qualifications outlined below for our location in Albrook, Panama.

**_ Depot Administrative Assistant Job Summary_**

Responsibilities include but are not limited to:

- Always follows Mackay’s policies and procedures.
- Acts as a receptionist by greeting guests and maintaining reception area.
- Promptly responds to inquiries from Corporate Human Resources (HR), Payroll, Accounting, IT, IS, and its executives.
- Forwards all Payroll, Human Resources (including recruiting, policies, and benefits) matters, questions, or internal/external inquiries to the Head of Human Resources at Corporate.
- Coordinate travel arrangements and any related documents for technicians.
- Maintain and update files, internal records, spreadsheets, reports, and correspondence.
- Data entry into Solomon database, processes sales inquiry logs and work orders.
- Coordinate distribution of incoming/outgoing mail, handle shipping requirements of the depot when needed.
- Process weekly billing invoices and remit to customer per their instructions.
- Process expense reports, maintain internal logs for paid time off (vacation/sick), and daily time reports for service engineers.
- Prepare biweekly timesheet for supervisors’ approval and submit to Payroll by deadline.
- Other tasks as needed.

**_Depot Administrative Assistant Required Qualifications:_**
- Some college preferred or equivalent experience.
- High proficiency in speaking, reading, and writing in English.
- Excellent phone etiquette.
- 2+ years office administration and/ or receptionist experience
- Excellent spelling and grammar skills
- Detail oriented, strong organizational skills, conducts himself/herself with professionalism.
- Computer proficiency in Microsoft Office programs including Excel and Word
- Database skills: Solomon a plus
- Must have reliable transportation.

**_Please submit resume or CV in English_



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