Administrative Assistant

hace 4 semanas


Panamá, Panamá Colgate-Palmolive A tiempo completo

This role is recognized across the Company as an expert in the administrative field. What you will do - Calendar and Agendas - Coordinates the Master calendar for the GM and the whole organization - Coordinates the agenda and calendar of the GM - Tracks and coordinates calendars for one or more individuals and schedules meetings - Provide administrative support for on site meetings to include meeting planning & logístical coordination with people from multiple locations and/or functions. - Provide meeting planning and logístical coordination for committees that VP & GM lead - Provides comprehensive administrative support before, during, and after large conference meetings. - Frequently coordinates meetings with people from multiple locations for off-site meetings.
- Independently prepares travel itineraries - Essential Functions - Prepares travel expense reports for VP and General Manager, Finance Director and HR Director on time and with mínimal supervision - Manage visa and other legal documents from the VP & GM - Manages multiple projects and events as needed by the VP and General Manager, Finance Director and HR Director - Supports the VP and GM (usually an expat) in his/her personal needs, including family needs, related to living and working in Guatemala. - Takes initiative to simplify systems and processes to eliminate unnecessary work - Creates and uses informal networks to gain support and get things - Extreme sensitivity to confidentiality of data and information - Performs other duties as assigned Required Qualifications Bachelor´s Degree in Business Administration, International Relations or related fields or Technical career in Secretarial or related fields At least 5 years of experience as Administrative Assistant, Administrative roles or similar positions Intermediate Advanced English Level Excel and or Google Sheets knowledge (Desirable) Ariba knowledge (Desirable)


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