Administrative Assistant
hace 4 días
Responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with site requirements.
- General administrative support: takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members. -Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department. -Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes. -Handling of administrative projects tasks with clearly defined content and time limitations. Acts as a team member for administrative projects & manages the administrative part of special tasks. -Supervisory tasks: Guarantees a smooth adjustment to the job of new employees in the own area of responsibility. Takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.) -Plan and coordinate administrative procedures and systems and devise ways to streamline processes. -Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt -Distribution of marketing samples (where applicable)
- Continuous improvement of processes and procedures -Planning of the office needs and management of contracts with all contractor
Digital & Technology Savvy Operational Excellence Organizational Savvy Project Excellence Continuous Learning (Dyn. Knowledge Development) Managing Change Being resilient
**Commitment to Diversity & Inclusion**:
- Novartis is committed to building an outstanding, inclusive work environment and diverse team’s representative of the patients and communities we serve._
**Minimum requirements**
Collaborating across boundaries Cross Cultural Experience English Franchise Strategy Prioritization Managing diversity Proactive thinking Timely decision making Effective communication Knowledge of organization structures and working practices Best practice sharing
**Division**
SANDOZ
**Business Unit**
Commercial OPS SIR SZ
**Country**
Panama
**Work Location**
Panama
**Company/Legal Entity**
NOV PHA Logistics PAN
**Functional Area**
Facilities & Administration
**Job Type**
Full Time
**Employment Type**
Regular
**Shift Work**
No
**Early Talent**
Yes
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