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Administrative Assistant

hace 1 mes

Panamá, Panamá Novartis A tiempo completo

Responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with site requirements.
- General administrative support: takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members. -Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department. -Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes. -Handling of administrative projects tasks with clearly defined content and time limitations. Acts as a team member for administrative projects & manages the administrative part of special tasks. -Supervisory tasks: Guarantees a smooth adjustment to the job of new employees in the own area of responsibility. Takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.) -Plan and coordinate administrative procedures and systems and devise ways to streamline processes. -Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt -Distribution of marketing samples (where applicable)
- Continuous improvement of processes and procedures -Planning of the office needs and management of contracts with all contractor
Digital & Technology Savvy Operational Excellence Organizational Savvy Project Excellence Continuous Learning (Dyn. Knowledge Development) Managing Change Being resilient

**Commitment to Diversity & Inclusion**:

- Novartis is committed to building an outstanding, inclusive work environment and diverse team’s representative of the patients and communities we serve._

**Minimum requirements**

Collaborating across boundaries Cross Cultural Experience English Franchise Strategy Prioritization Managing diversity Proactive thinking Timely decision making Effective communication Knowledge of organization structures and working practices Best practice sharing

**Division**

SANDOZ

**Business Unit**

Commercial OPS SIR SZ

**Country**

Panama

**Work Location**

Panama

**Company/Legal Entity**

NOV PHA Logistics PAN

**Functional Area**

Facilities & Administration

**Job Type**

Full Time

**Employment Type**

Regular

**Shift Work**

No

**Early Talent**

Yes