Senior Administrative Assistant

hace 5 meses

Panamá, Panamá Unhcr A tiempo completo

They have in-depth knowledge of office management and daily operations, as well as working knowledge of office equipment and software, such as Microsoft Office. They also have knowledge of UNHCR rules and regulations, as well as UNHCR/UN accounting/finance systems.Required languages (expected Overall ability is at least B2 level): English,,Desired languages,,Operational contextOccupational Safety and Health Considerations: To view occupational safety and health considerations for this duty station, please visit this link: Nature of Position: The Regional Bureau for the Americas in Panama has a total workforce of 154 including national and international staff and AWF. It operates in a multicultural context with demanding needs regarding travel and event management. Under the supervision of the Finance Officer, the Snr Admin Assistant will assist in interpreting and processing of entitlements, assist in administrative formalities related to travel arrangements, assist in requisition of office supplies, equipment and administrative services, draft correspondence and reports as required, which may be of a confidential nature within the assigned area of responsibility and any other task as required by the Administrative Unit.

The incumbent may be required to deal with external counterparts in other organizations, bank, suppliers, and other external parties as needed. The incumbent works in close contact with internal client.Living and Working Conditions: Panama City is classified 'A' Duty Station (Family) and has good infrastructure (health, housing, banking, transportation, telecommunications and recreational facilities) and good supply of goods and services, with no particular health hazards. -In terms of security Panama is relatively safe compared to other cities throughout Latin America and it is rated as security level '1 mínimal' whereas for Darién Province (border with Colombia) it is security level '2 low'. The city is a communication hub and it is possible to fly to all countries of the region with direct flights and it offers good options for travelling in general.
- UNHCR offices are located in the Canal Zone, in a green area outside the city centre called 'Ciudad del Saber' where most of the other UN Agencies are also located, as well as International Schools, NGOs and research centres, etc. -The cost of living is relatively high for the region (reflected in the post adjustment), especially for housing and health, but it is easy to find accommodation on the private market, including in the area of the office in houses or in the city centre towers in modern apartments. Most of the food is imported except for sea products and some fruits and vegetables. There is a wide range of international schools, several of them offering IB curriculum including some in the office area.
- In terms of recreational activities, Panama being a hub for the purchasing of goods for neighbouring countries, the city offers a lot of malls and doing shopping and going to malls is a common week end activity. Cultural offer is limited but there is a good offer of restaurants and a dynamic nightlife. Beaches on the Pacific and Atlantic coasts are reachable within one hour by car or by boat directly from the city and there are some options for hiking too. There is also a relatively good range of sports activities.Additional QualificationsBusiness Administration - Other, Finance - Other, Human Resources - Other, Office Management - OtherCompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaborationUNHCR Salary CalculatorCompendium Additional InformationFunctional clearanceThis position doesn't require a functional clearance

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