Ships Agency Administrator

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

We are seeking a detail-oriented Operations Admin to join our Ships Agency team. This is an entry-level position that involves managing essential administrative and operational tasks, including invoice processing, compliance with regulatory requirements, and maintaining effective communication with customers and internal teams.

Key Responsibilities will include:

- Invoice Management: Handle the full cycle of invoice processing, including downloading, coding, dispatching, and approving invoices, while maintaining accurate records of Debit and Credit Notes.
- Documentation & Compliance: Process and manage Local D/As and ensure all documentation meets fiscal requirements.
- Invoicing & Reporting: Prepare and distribute daily, weekly, and monthly reports.
- Customer & Internal Communication: Provide information to customers and internal teams, manage queries, and ensure timely communication.
- Operational Support: Assist with other operational tasks as needed.
- Reports & Follow-Up: Monitor financial and operations systems, ensure timely reporting, and support the Operations Department with critical tasks.

What we need from you:

- Education: Currently pursuing or completed an Associate's or Bachelor's degree in Business Administration, Maritime Operations, Accounting, or a related field.
- Language Skills: Intermediate English proficiency in both written and spoken communication.
- Analytical Skills: Ability to analyze data, generate reports, and provide actionable insights.
- Customer Service: Strong commitment to delivering excellent customer service.
- Adaptability: Proactive and able to adjust to changing priorities, new systems, and evolving industry standards.
- If you have a basic accounting principles and experience with financial processes is a plus.

What we offer?:

- Life and Health insurance according to our Local Policies
- Learning and development Opportunities
- Good work environment in a leading maritime company

Work location: Panama Pacifico

Application deadline: 30.10.2024

WPS