Administrative Assistant

hace 4 semanas


Panamá, Panamá The International School of Panama A tiempo completo

**Position Summary**:
To provide administrative support to ensure the efficient operation of the department or office.

**Reporting Line and Organizational Structure**:
This position reports to Elementary School Principal

**Department**: Elementary School

**Key Accountabilities**:
To provide administrative support to administrators, teachers, staff, students, and parents in order to ensure the efficient operation of Elementary school.
Ensure that all Elementary school administrative procedures and policies are followed.
Ensure that all calls are properly received and forward, if required, to the designated person or persons.
Deliver messages from administrators, parents, students, teachers, and staff in a timely manner.
Coordinate schedules and assignments for substitute teachers.
Provide substitute teachers with their written assignment, schedule and classroom information.
In the absence of a substitute teacher, reschedule teachers in order to provide coverage to all classes.
Organize and coordinate principal and teachers’ meetings.
Process incoming inquiries and work requests.
Report all irregularities to maintenance, security and/or administrators.
Provide assistance with student dismissal, tardy passes, and transportation permission slips.
Coordinate logístical support for all Elementary school activities with maintenance, technology department, teachers, students, cafeteria, etc.
Purchase general and office supplies.
Ensure that all general and office supplies are properly inventoried and distributed.
Receive, sort and distribute all incoming and outgoing correspondence such as but not limited to, progress, reports, MAP test result.
Prepare an informational and instructional binder for staff for each school year.
Provide student schedules and class rosters as needed.
Provide assistance with new student orientation, open house, and other similar activities.
Coordinate the parent-teacher conference.
Prepare student guides for new students and parents.
Maintain and update information board in the workroom for faculty and staff.

ISP is a non-profit, student-centered, independent school, inspiring lifelong learners for a future without borders. We are recognized as a leader in international education, offering world-class opportunities for students since 3 years old at Early Childhood Center to 12th grade.
The International School of Panama operates under the license of the Ministry of Education of Panama and is accredited by AdvancED. As an authorized IB World School, we offer the International Baccalaureate Program (IB) for students in grades 11 and 12. In addition, we offer the unique Innovation and Entrepreneurship Certificate and AdvancED certified STEM programs.

**Requisitos**:
**Essentials**:
Two years of college preferred, or HS Diploma
Two years of previous experience
Excellent oral and written Spanish and English language skills

**Computer literate**: MS platform and School Management platforms
High level of proficiency in computer skills

**Desirables**:
Confidentiality
Excellent customer services skills
Problem-solving and decision-making skills
Team Work


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