Projects and Events Officer
hace 2 semanas
Job Description (Roles and Responsibilities)
**Main purpose of job**:
The role consists of two pillars: project management and projects-related events delivery.
The jobholder will lead on the design, implementation, monitoring and evaluation of the Embassy’s projects to deliver the Embassy’s policy priorities and strengthen the relationship between the UK and Panama. Will be responsible for tracking budgets, forecasting over/underspend and flagging where this is a risk.
The Projects and Events Officer will be in charge of liaising with external stakeholders, implementing partners and policy officers to ensure quality delivery of projects activities.
The jobholder will lead the planning, preparation and coordination of events related to projects delivery, ensuring value for money. Will work in coordination with the communication team to ensure quality delivery of campaigns related to projects.
The jobholder will report to the Deputy Head of the Economic and Prosperity Team.
**Project Management - 60%**:
To manage the team’s projects throughout the whole project cycle; initiation, implementation, monitoring, evaluation and ongoing reporting.
The jobholder must be comfortable with spreadsheets, and confident in presenting financial information in an understandable way to busy internal stakeholders.
The jobholder will need to ensure project implementers follow current FCDO processes, using defined programme and project templates. The role will require continuous communication with policy leads, project implementers and stakeholders to ensure effective project delivery, on time and on budget.
**Events delivery - 30%**:
To organise and coordinate events related to projects delivered or funded by the Embassy. The projects and events officer will work together with the policy officers of the Economic & Prosperity and Political & Communications teams.
Coordinate with strategic partners or implementers on event agendas, venues and budgets, as well as coordination with the Ambassador's Private Office on the involvement of senior leadership following the lead of the policy officers.
**Wider Policy Support - 10%**:
Any other duties appropriate to the grade and depending on team requirements and delivery of Embassy’s priorities.
**Resources managed (staff and expenditure)**:
No staff management responsibilities. Expenditure and budget management responsibilities will depend on yearly allocation.
Essential qualifications, skills and experience
- Proficiency with Microsoft Office programmes, particularly Excel and Word.
- Strong organisational and communication skills - particularly written and over the phone.
- Fluency in English and Spanish.
Desirable qualifications, skills and experience
- Ability to pick up new skills quickly.
- Project management experience
- Events organisation and delivery experience
- Experience of working in international organisations and/or commercial activity
- Required behaviours- Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together Application deadline Application deadline - day Application deadline - month Application deadline - year
- 26 April 2023
Grade
- Administrative Officer (AO)
Type of Position
- Full-time, Permanent
Working hours per week
- 37
Region
- Latin America and Spanish speaking Caribbean
Country/Territory
- Panama
Location (City)
- Panama City
Type of Post
- British Embassy
Number of vacancies
- 1
Salary Currency
- USD
Salary
- $1,755.98
Start Date Start Date - day Start Date - month Start Date - year
- 19 June 2023
Other benefits and conditions of employment
Please note that all applicants must be fluent in both English and Spanish.
Office hours in the embassy are 7:30am-4:30pm Monday to Thursday and 7:30am-12:30pm on Fridays, though there is scope for flexible working arrangements, which can be agreed with the Line Manager. Some attendance at events held outside of working hours is expected, for which Time Off in Lieu is available.
Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.
Additional information
- The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and an enriching learning and development opportunities.
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