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Executive Assistant

hace 2 semanas

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Insight Assurance is considered one of the fastest-growing companies focusing on cybersecurity compliance. The company is a Florida-registered and licensed CPA firm, PCI Qualified Security Assessor (QSA), and ISO 27001 Certification Body founded by former Big-4 professionals (Former EY) looking to simplify the world of IT compliance. With over 20 years of professional experience working with hundreds of organizations from startups to Fortune 500 companies on a variety of engagements, the team at Insight Assurance partners with organizations looking to meet their organizational and compliance goals.

**Role Description**

**Responsibilities**

  • Executive Support: Manage the day-to-day administrative tasks for C-level executives, including scheduling meetings, coordinating travel arrangements, and preparing reports.
  • Communication: Act as the primary point of contact between executives and internal/external stakeholders. Draft, review, and edit correspondence. Possess superior communication skills to interact with executives, staff, clients, and other stakeholders, ensuring clear and timely communication across all levels.
  • Meeting Coordination: Organize and prepare materials for meetings, including agendas, minutes, and follow-up action items.
  • Organizational skills: Deepen understanding of office processes and acquire knowledge about business protocols and procedures. Manage the executive's calendar, including making appointments and prioritizing the most sensitive matters.
  • Communication Management: Serve as the primary liaison for executives, facilitating communication with internal and external stakeholders. Draft and edit correspondence and reports,
  • Project Management: Assist in special projects and initiatives as needed, tracking deadlines and deliverables.
  • Confidentiality: Handle sensitive information with utmost confidentiality and professionalism.
  • Process Improvement: Identify opportunities for process improvements and implement solutions to enhance efficiency.
  • Maintain a system for tracking progress on goals and initiatives.
  • Plan and manage domestic and international travel, ensuring seamless itineraries and handle last-minute changes and resolve travel-related issues efficiently.

**QUALIFICATIONS**

  • Excellent verbal and written communication skills.
  • Excellent interpersonal, negotiation, and conflict resolution skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize tasks and delegate them when appropriate.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Proficient with Microsoft Office Suite and project management software (e.g., Asana, Trello).

**EDUCATION & EXPERIENCE**

  • Bachelor's degree in Business Administration or related field preferred.
  • 3+ years of experience in an administrative assistant role or in an executive administrative support role, preferably in a corporate environment.

**BENEFITS**

  • Competitive salary range based on experience and qualifications.
  • Eligibility for quarterly performance-based bonuses.
  • Paid Time Off (PTO)
  • Professional development opportunities (training, workshops).

**Privacy Notice CCPA**

  • _Insight Assurance shares your personal data/information with Greenhouse recruiting because this is the tool we use for the recruitment process. _
  • _Insight Assurance does not sell personal data/information under any circumstances. _

**Privacy Notice GDPR**

  • We are a U. S. based company, hence some or all Personal Data pertaining to you will be hosted in the U. S._
  • The categories of Personal Data under Processing consist of:_
  • _Identification_
  • _Contact_
  • _Education and Professional_
  • _Interview performance_
  • _Evaluation_
  • You may exercise several Rights as determined under applicable Personal Data Protection legislation, in short:_
  • **_Right of Access_**_ - meaning getting information about the Personal Data under Processing by us, except for the information you already know;_
  • **_Right of Erasure_**_ - you may ask for us to erase all Personal Data pertaining to you under Processing; this may imply you being excluded from the recruitment process, for without information we cannot proceed with it;_
  • **_Right of Opposition or Restriction of Processing_**_ - you may ask us to stop some Processing or restrict the Processing of some Personal Data, this may imply you being excluded from the recruitment process, at our sole discretion also for without information we cannot proceed with it;_
  • **_Rectification _**_- you can rectify your Personal Data at anytime_