Administrative Assistant

hace 1 semana

Panamá, Panamá, Panamá Ciudad del Saber A tiempo completo

Fecha límite: 20 de Junio de 2023

The Opportunity

This position will be based in: Panama.
Administrative Assistant - FP 2030 Latin America & Caribbean Regional Hub

ROLE PURPOSE:

Context:

Family Planning 2030 (FP2030) is the only global partnership that focusses on family planning, galvanising partnerships and commitments from governments, civil society, multilateral organizations, donors, private sector, and researchers to achieve the ideal that all people have a right to have access to contraception and make decisions about if and when they want to have children.

FP2030 vision is a future where women and girls everywhere have the freedom and ability to lead healthy lives, make their own informed decisions about using contraception and having children, and participate as equals in society and its development.


The FP2030 Support Network includes five regional hubs:

North, West and Central Africa; East and Southern Africa; Asia and the Pacific; and Latin America and the Caribbean, and North America and Europe, led by an Executive Director who reports to the Governing Board.

The FP2030 LAC Hub will be headed by a Managing Director supported by a small team and hosted by Save the Children.

Save the Children and PROFAMILIA-Colombia working in a collaborative manner have been selected as the host of the FP2030 Latin America & Caribbean Regional Hub.

The Administrative Assistant will be responsible to provide administrate and operational support to the activities of the FP2030 LAC Hub.

He/she will provide support to the Managing Director in the implementation and monitoring of the project workplan and budget. Will coordinate with the rest of the project team to ensure activities and operations are performed.

The position will coordinate and monitor internal communications (project team) and external communications (finance and grants contacts, other relevant members across the support network and external partners and stakeholders in LAC region) to ensure appropriate flow of day-to-day activities.

The Administrative Assistant will report to the Managing Director and work closely with the rest of the project team. He/she will provide administrate and operational support to the activities of the project.

KEY AREAS OF ACCOUNTABILITY:

Administration:

  • Provide logístical and administrative support to the Managing Director, including managing scheduling and calendar and travel arrangements.
  • Provide support travel arrangements for the project team.
  • Coordinate and organize meetings and events ensuring the logistics, and appropriate followup after events.
  • Provide logístical and administrative support to the project team, including supporting meeting set up and logistics.
  • Support the Managing Director in preparing expense reports, and other needed reporting; support these areas as needed for the rest of the project team.
  • Ensure the archiving and management of project documents.
  • Plan and process payments for the operation of the Hub, including office rent, events, travels, translations and procurements in coordination with the Save the Children operations team.

Operations:

  • As directed by the Managing Director, provide support as needed, to include conducting research, drafting and producing materials, taking notes during meetings or calls, and ensuring meeting followup.
  • Coordinate with other Operations and Administrative staff members of Save the Children and Profamilia to ensure cross team collaboration, communication, and appropriate flow of daytoday activities.
  • Provide support to the Hub team on special projects as needed.
  • Contribute to and coordinate project reporting, including content for funder reports, and reporting to the Managing Director and Save the Children.
  • Provide support to the Managing Director in the implementation and monitoring of the project workplan and budget.
  • Coordinate staff induction processes and support donor and Save the Children policies and regulations compliance by Hub staff.
  • Support to the Managing Director and Hub team to monitor internal communications (project team) and external communications (finance and grants contacts, other relevant members across the support network and external partners and stakeholders in LAC region) to ensure appropriate flow of daytoday activities. REQUERIMIENTOS

To be successful, you will bring/have:

  • Bachelor ́s degree in Business Administration, Finance, or similar is required.
  • Written and spoken fluency in English and Spanish required.
  • Exposure to international development, global health and preferably in family planning/sexual and reproductive health in Latin America and the Caribbean
  • 3+ years of professional experience in administration, operations, logistics, project management, or a related field.
  • Proven track record in supporting large or multicountry projects and experience in administrative and operational support in Latin America and the Caribbean region.
  • An inter

  • Administrative Assistant

    hace 1 semana

    Panamá, Panamá, Panamá Ciudad del Saber A tiempo completo

    Fecha límite: 23 de Marzo de 2023Data Overview - Administrative Assistant (Two positions)Administrative Assistant (2 positions)With the Chief of the Occupational Health Unit (OHU GVA) and the Director, PAC Under the direct supervision of the PAC Medical Officer, Occupational Health Unit (OHU PAC), working closely with OHU Medical Officer focal for Covid19...

  • Administrative Assistant

    hace 1 semana

    Panamá, Panamá, Panamá Kadima At Lakeside A tiempo completo

    Kadima at Lakeside SIGN ON BONUS: $500 rate of pay $15/hrQuaint, 31 bed facility nestled in the heart of the Back Mountain just steps away from Harvey's Lake. Take the scenic route to personalized, resident centered care. Kadima at Lakeside is looking for an Administrative Assistant to provide reception, nursing scheduling, central supply and medical records...

  • Administrative Assistant

    hace 1 semana

    Panamá, Panamá, Panamá Mackay Communications A tiempo completo

    Mackay is currently seeking an experienced Depot Administrative Assistant with the skills and qualifications outlined below for our location in Albrook, Panama._ Depot Administrative Assistant Job Summary_Responsibilities include but are not limited to:Always follows Mackay's policies and procedures. Acts as a receptionist by greeting guests and maintaining...

  • Procurement & Administrative Assistant (2 Positions)

    hace 1 semana

    Panamá, Panamá, Panamá Ciudad Del Saber A tiempo completo

    Fecha límite: 22 de Junio de 2022 Data Overview - Procurement & Administrative Assistant (2 positions)Procurement & Administrative Assistant (2 positions)Establecida en 1951, la OIM es una organización relacionada de las Naciones Unidas y, como la principal agencia de la ONU en el campo de la migración, trabaja en estrecha colaboración con socios...

  • Administrative Assistant Ii

    hace 1 semana

    Panamá, Panamá, Panamá Smithsonian Institution A tiempo completo

    Position Details Job Number: Category: Administration Title: Administrative Assistant II Date Posted: :42 PM Description: You will have some of the following responsibilities: The incumbent serves as Administrative Assistant for OIT. The incumbent is expected to have excellent customer service skills.Assisting with all aspects of administrative management,...

  • Administrative Assistant

    hace 1 semana

    Panamá, Panamá, Panamá Emedflow S.A. A tiempo completo

    We are in search of an administrative assistant specialized in billing tasks.The successful candidate must be extremely organized and detail-oriented, overseeing billing procedures, ensuring precise invoicing, and managing thorough financial records. The role involves communicating with clients and internal teams, resolving billing discrepancies, and...

  • Administrative Assistant

    hace 1 semana

    Panamá, Panamá, Panamá Kadima At Lakeside A tiempo completo

    Kadima at Lakeside - Kadima Healthcare is seeking an Administrative Assistant to join our team$15/16/hrJob Overview: Work with Director of Admissions to improve and optimize the admission process at Kadima Healthcare Collaborate with facility administrators and nursing directors in order to support admission needs at each location Coordinating the resident...

  • Administrative Assistant

    hace 1 semana

    Panamá, Panamá, Panamá Colgate-Palmolive A tiempo completo

    This role is recognized across the Company as an expert in the administrative field. What you will do Calendar and AgendasCoordinates the Master calendar for the GM and the whole organizationCoordinates the agenda and calendar of the GMTracks and coordinates calendars for one or more individuals and schedules meetingsProvide administrative support for on...

  • Assistant

    hace 1 semana

    Panamá, Panamá, Panamá GMSN & CO A tiempo completo

    Assistant responsibilities include: Scheduling meetings Booking travel & accommodationsJob briefWe are looking for a Virtual Assistant to provide administrative support to our team while working remotely.Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervisionResponsibilities Schedule meetings...

  • Administrative Assistant

    hace 1 semana

    Panamá, Panamá, Panamá UNFPA A tiempo completo

    The Position:The Administrative Assistant (travel & procurement) is in the Operations Team of LACRO and perform a variety of moderately complex, specialized tasks requiring the selection, interpretation and assembly of information and data from several sources in examining problems for which several possible solutions exist, but which are normally covered by...

  • Personal Assistant

    hace 1 semana

    Panamá, Panamá, Panamá Harry Art Furniture A tiempo completo

    Artist Designer needs PART TIME administrative assistant with MAC computer expertise, Social media, E-commerce. Responsible, Organized, Efficient person.Internet Sales experience.Part time JobEnglish speaking and writing is required.

  • Administrative Assistant

    hace 1 semana

    Panamá, Panamá, Panamá UNICEF A tiempo completo

    Job no: 569586Contract type: Fixed Term AppointmentDuty Station: Panama CityLevel: G-5Location: PanamaCategories: AdministrationUNICEF works in some of the world's toughest places, to reach the world's most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.Across 190 countries and territories, we work...

  • Administrative Assistant Consultant

    hace 1 semana

    Panamá, Panamá, Panamá United Nations A tiempo completo

    Result of ServiceThe main objective of the position of the Administrative Assistant Consultant is to provide administrative and logístical support and ensure operational effectiveness during the planning and implementation of activities to be carried out within the framework of the project enabling environments to effectively plan, implement, monitor, and...

  • Medical Assistant

    hace 1 semana

    Panamá, Panamá, Panamá State Of California A tiempo completo

    Job Description and Duties Under the administrative supervision of the Supervising Registered Nurse (SRN) II/III, Correctional Facility (CF), and the clinical supervision of a Physician and Surgeon, CF, or Physician and Surgeon, CF (Internal Medicine/Family Practice), the Medical Assistant (MA) provides support to primary care providers in a variety of...

  • Gestión de Agenda, Correos y Temas Administrativos

    hace 1 semana

    Panamá, Panamá, Panamá Workana A tiempo completo

    About this project admin-support / virtual-assistant-1 Open Necesito de un asistente que me acompañe en la gestión de mi correo, de mi agenda, que me gestione todos los temas administrativos que me puedan llegar. Que monitore los correos y me ayude a indicar que realmente es lo necesario y que no.Category Admin Support Subcategory Virtual Assistant Project...

  • Office Assistant

    hace 1 semana

    Panamá, Panamá, Panamá Inspired Education Group A tiempo completo

    ROLE SUMMARY: The Office Assistant plays a vital role in maintaining the smooth operation of the school's administrative functions. They are responsible for providing efficient and effective support to the school office, staff, students and parents. This role requires strong organizational skills, attention to detail, and the ability to communicate...

  • Administrative Assistant

    hace 1 semana

    Panamá, Panamá, Panamá Colgate-Palmolive A tiempo completo

    No Relocation Assistance Offered Panama, Panama, PanamaWhat you will do Calendar and Agendas Coordinates the Master calendar for the GM and the whole organization Coordinates the agenda and calendar of the GM Tracks and coordinates calendars for one or more individuals and schedules meetings Provide administrative support for on site meetings to include...

  • Administrative Assistant Consultant

    hace 1 semana

    Panamá, Panamá, Panamá United Nations A tiempo completo

    Result of ServiceThe main objective of the position of the Administrative Assistant Consultant is to provide administrative and logístical support and ensure operational effectiveness during the planning and implementation of activities to be carried out within the framework of the project enabling environments to effectively plan, implement, monitor, and...

  • Executive Assistant

    hace 1 semana

    Panamá, Panamá, Panamá VTB Funds Inc A tiempo completo

    Executive Assistant - Job DescriptionVTBFunds is a proud blockchain technology corporation based in Panama that is focused on being the driving force that establishes solid & secure services for the Web 3.0 world of tomorrow.A good Administrative Assistant prioritizes organization. Being well-organized helps the AdministrativeAssistant monitor an Executive's...

  • Office Assistant

    hace 1 semana

    Panamá, Panamá, Panamá Inspired A tiempo completo

    ROLE SUMMARY:The Office Assistant plays a vital role in maintaining the smooth operation of the school's administrative functions. They are responsible for providing efficient and effective support to the school office, staff, students and parents. This role requires strong organizational skills, attention to detail, and the ability to communicate...