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Administrative Assistant Ii
hace 2 semanas
Position Details Job Number:
Category:
Administration Title:
Administrative Assistant II
Date Posted:
:42 PM Description: You will have some of the following responsibilities:
- The incumbent serves as Administrative Assistant for OIT.
Assisting with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage.
Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices.
Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
Scheduling and coordinating meetings, interviews, events and other similar activities.
Sending out and receiving mail and packages.
Preparing business correspondence, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)
- Managing of office's records and files.
Fund management and accounting, record of expenses of OIT and produce of the basic financial reports.
- Purchase orders creation and follow up/ Storeroom orders.
Operate a range of office machines such as photocopiers and computers.
Help clients with cellular phone orders and questions.
Some project management.
- Handles other duties as assigned by supervisor in a timely and proficient manner.
- Knowledge Required by Position-Studies in any career related to customer service, finance, project management or previous experience in the position will be valuable.
- At least from 1 to 5 years of experience as administrative assistant or similar positions.
Must be proficient in Microsoft Office, familiar with Excel Spreadsheets and graphs.
Customer service attitude.
Team player, positive, communicative, and diplomatic attitude. Be able to think outside of the box.
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