Team Assistant
hace 4 semanas
Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.
For more information, visit The Team Assistant will provide support tothe Panama Country Office, specifically to Sector Coordinators, VisitingMissions as well as support to all office related activities, specificallyproviding back-up support to other team members and assist in ad-hocactivities. Responsibilities will involve collaboration with team members in the PanamaOffice and in other World Bank Group Units, as well as frequent interactionwith external counterparts such as consultants, Government officials,international donors, service providers, vendors and members of the privatesector and civil society. Duties/Accountabilities Support to Sector Coordinators and teams - Make arrangements for meetings, travel, visas and other logistics related tothe program as required;
- Assist with the logístical organization and implementation or events relatedto the their programs in Panama and other countries as required. This mayinclude compilation, preparation and translation of written materials andarrangements with providers for a range of visual materials; and
- Provide support operations-related matters, including processing of lendingor implementation support documents, and seeking out Bank guidelines onprocessing these documents, including distribution lists, formatting, requireddocuments, etc.
**Support to Visiting Missions**: - Assist with visiting missions in coordination with Task Team Leaders asneeded, including scheduling meetings, and organizing transportation, or otherlogístical support. Follow up with visiting missions through the LC2 Clearance process on MissionAnnouncement Letters (MALs) and security clearance forms prior to givingclearance for travel. Update and circulate the visiting missions calendar and update of WelcomeLetter regularly. General Office Support: - Update the Panama Master Contact List regularly;
- Serve as backup to colleagues as required, to contribute to the effectiveworkflow of the office;
- Draft routine letters, memos and other internal and external correspondenceas required;
- Assist in filing and archiving WB documents;
- Assist in event preparation; and
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