Contract Administrator

Company Description
**At AECOM, we’re delivering a better world.**

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team - 47,000 strong - driven by a common purpose to deliver a better world.

**Here, you will have freedom to grow in a world of opportunity.**

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future. Join us and let’s get started.

**Job Description**:
AECOM Panama is seeking a seasoned Contract Adminstration Manager to support the Panama City office.

Primary job functions are:

- Responsible for all the contract administration activity for the projects assigned.
- Oversees the administration and communication of all elements of contractual terms and conditions from proposal stage through contract close-out and audit.
- Possesses the skills for analyzing bids/proposal/quotations to determine potential for cost savings. Prepares evaluation of suppliers’ capabilities and Requests for Quotations. Contacts suppliers for timely submittal of bids/proposals. Tabulates bids and assists in performing bid analysis and establishing cost reasonableness. Contacts bidders for clarifications.
- Works with the Company purchasing systems and processes. Understands purchasing terminology, measures, concepts, and principles for compiling bid proposals. Examines estimates and delivery schedules.
- Prepares bids, process specifications, test and progress reports and other exhibits that may be required. Support on negotiation strategy and meetings with suppliers.
- Support on the evaluation of disputes with vendors. Support to resolve invoices and resolution of discrepancies.
- Overseeing contract review for identifying potential risks to the client, the program, and AECOM
- Subsequently, overseeing and creating any contract term modifications and conditions to mitigate such risks
- Negotiate with subcontractors on contractual issues
- Drafting contractual letters (notice of delay; notice of a claim; demand letter; back charge letter)
- Collecting evidence, considering potential claims or litigation
- Utilizing interpersonal skills to conduct investigations for data pertaining to potential claims.
- Able to interact with all team project site members to include engineers, superintendents, and any other stakeholders.
- Writing opinion reports for contractual entitlement
- Responding to claims (cost/extension of time) submitted by subcontractors
- Provision of contract management and administration activities for the assigned projects including the evaluation of contract obligations, evaluation of claims and the provision of mitigation strategies, maintenance of appropriate records.
- Production of written reports on the findings and the subsequent action to be taken.
- Assessment of the validity of requests for changes and variations of any kind, providing written recommendations to the appropriate action that should be taken. In addition, assessments will need to be made of variations and management of the change process as appropriate.
- Management of the preparation, submittal, review and settlement of the final accounts.
- Support on a daily basis on contract matters during the projects execution.
- Support for the internal commercial management and contract administration of the project for AECOM including but not limited to the identification, management, and agreement of vari