Special Assistant

COMPANY PRESENTATION

UN Women is the global champion for gender equality, working to develop and uphold standards and create an environment in which every woman and girl can exercise her human rights and live up to her full potential. We are trusted partners for advocates and decision-makers from all walks of life, and a leader in the effort to achieve gender equality.

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**Background**
- UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
- In the Americas & Caribbean Region, UN Women has a Regional Office based in Panama City, 10 Country Offices, one Multi Country Office and programmatic presence in 5 countries throughout the region. In addition, the Regional Office provides support to the governments, civil society, and UN system as a nonresident agency in countries with no UN Women presence.
- The Special Assistant, under the supervision of the Regional Director provides substantive and practical support to the Regional Director in the responsibilities of the Director. The Special Assistant to the Regional Director will provide timely analytical information, prepare documentation, and will have a proven ability to work and act under pressure and with discretion in a sensitive and challenging environment. The incumbent must have excellent communication and organization skills to manage the substantive and normative agenda and strategically support coordination functions of the Regional Office.
- The Special Assistant coordinates and provides general oversight on programme development and implementation in the region, coordinates communication initiatives and support resource mobilization initiatives.

**Duties and Responsibilities**
- ** Provide coordination and facilitation support to the Regional Director**
- Provide coordination support to the Regional Director in his/her interactions and exchanges with UN Women Representatives, Regional Office and HQ staff, keeping record and ensuring action and follow-up when required in a timely and efficient manner, and serving as note-taker in regular meetings and exchanges;
- Provide specialized technical support to the Regional Director in his/her interactions, representation duties, exchanges and relationship cultivation with other UN agencies, UN regional coordination mechanisms, regional and sub-regional integration mechanisms, intergovernmental bodies, national authorities donors and private sector.
- Provide relevant input when needed on key developments and opportunities to develop and strengthen institutional partnerships for the promotion of gender equality and women´s rights in the region and to ensure the inclusion of a gender perspective in regional and sub-regional intergovernmental fora;
- Keep the Regional Director informed of incoming requests, correspondence and all matters requiring her attention, provide sound input as appropriate to facilitate decision making and ensure follow-up action, as directed;
- Manage the planning and organization of the Regional Director´s agenda and official travel, including the timely preparation of official travel files, background documents and briefing notes, working closely with relevant staff and prepare official travel reports;
- Draft speeches, talking points and /or design presentation materials for delivery by the Regional Director in key events, meetings and other internal and external fora ensuring that UN Women´s corporate and regional perspective, goals, objectives, strategies and/or policies on gender issues and UN Women programmes are appropriately reflected, working closely with relevant staff as required;
- Seize opportunities for reinforcing positively UN Women image and the Regional Director exposure in regional and country media at all levels.
- 2. **Provide technical support on the implementation of programmes of UN Women offices in the region**
- Revise annual work plans and provide recommendations to assure compliance with programme goals and results-based indicators;
- Provide technical support on the implementation of a results-based management approach to programming;
- Support training on results-based management to CO/MCO/Programme Presence Offices. Coordinate
- Analyze and ensure alignment of project budgets, under his/her responsibility, with logical framework matrices and work plans;
- Ensure programme quality control and identification of potential challenges of areas under his/her responsibility;
- Whenever necessary, provide coordination, quality assurance and ensure compliance by COs, MCO and RO with corporate AWP monitoring requirements, such as correct entry into the Results Managem