Assistant Administrative Officer

hace 5 meses

Panama United Nations A tiempo completo

This position is located in the Office of the High Commissioner for Human Rights (OHCHR), in the Field Operations and Technical Cooperation Division (FOTCD), within the Group of Human Rights Experts on Nicaragua (Group of Human Rights Experts) pursuant to Human Rights Council Resolution A/HRC/RES/49/3. The incumbent will work under the direct supervision of the Coordinator of the Group of Human Rights Experts.

**Responsibilities**:
Within delegated authority, the Assistant Administrative Officer will be responsible for the following duties:
HUMAN RESOURCES MANAGEMENT
- Undertakes actions related to the administration of the section’s human resource activities, e.g., recruitment,

placement, promotion, performance appraisal, job classification reviews, separation of staff members, training
- Provides information regarding conditions of service, duties and responsibilities, and privileges and

entitlements under the Staff Rules and Regulations.

BUDGET AND FINANCE
- Assists in developing and monitoring the Secretariat’s work program and budget, and ensures compliant and

efficient use of financial resources in accordance to the relevant financial rules and regulations.
- Monitors budget/work program, using Umoja.
- Supports the implementation of procedures and systems for implementing the appropriate financial

database.
- Follows up on pending entitlements, payments and claims.
- Contributes to the development of budgetary guidelines for own unit.

GENERAL ADMINISTRATION
- Performs other related administrative duties, as required (e.g., operational travel programme, visas, MFA

physical space planning, liaising with UNDP Panamá for relevant procedures to ensure the office

functionality).
- Liaises with OHCHR HQ colleagues on travel, procurement, finance, administration, human resources and

other related matters, as well as with the HQ travel agency.
- Coordinates the administration of the premises of the office, including the oversight of the logístical and

technical aspects thereof, in accordance with OHCHR’s policies, practices and global standards as well as

relevant requirements and guidelines.
- Oversees the identification of office technology needs and maintenance of equipment, software and systems,

coordinating enhancements as necessary.
- Performs other related work as required.

Competencies

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
First level university degree in business or public administration, finance, accounting, law or related field is required.

Work Experience

Working experience with Enterprise Resource Planning (ERP) systems such as Umoja and Inspira is desirable.

At least one (1) year of relevant work experience in an international organization is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and Spanish, (both oral and written) is required.

Assessment
Evaluation of qualified applicants may include an eliminatory assessment exercise which will be followed by a competency-based interview.

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAI

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