Staff Assistant

hace 3 días

Panama United Nations A tiempo completo

Responsibilities Within delegated authority, the incumbent will be responsible for the following duties and responsibilities: Performs, under mínimal supervision of the Associate Administrative Officer, the full range of office management and administrative support functions; typically provides direct assistance to the chief of office and deputy chief of office. Supports the Administrative team with operational and administrative processes, performs and coordinates administrative and operational tasks in close communication with the Associate Administrative Officer and the Administrative Assistant in a daily basis, as well as serving as back up to the Administrative Assistant. Maintains liaison with the Executive Office and with senior officials in other units regarding on-going programmes and other administrative matters; monitors processes and schedules related to the units outputs, products, tasks, etc. Ensures smooth and efficient information flow within the unit; prepares and processes confidential information; assists in the development of office administrative systems and procedures.

Assists staff members in the regional office with the issuance of UNLPs, visas, diplomatic IDs and customs clearance. Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, etc. Provides assistance in the coordination of service-wide activities (meetings, training, etc.), special projects and events. Orients new staff to relevant administrative procedures and practices and provides general assistance to other office support staff, as required; may coordinate the work of office support staff in providing meetings servicing/administrative support to various sessions of commissions and other bodies.

Attends meetings, prepares minutes, monitors follow-up activities. Responds or drafts responses to a wide range of correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports. Manages, updates and further develops internal databases; updates website; generates a variety of standard and non-standard statistical and other reports from various databases. Carries out quality control function for outgoing documents; proofreads and edits texts for adherence for format, grammar, punctuation and style.

Responds to complex information requests and inquiries (e.g. answers requests requiring file search, etc.). Assists in the preparation of presentation materials using appropriate technology/software. May provide some specialized support to unit (e.g.

Maintains files (both paper and electronic) and databases for work unit. Performs other duties as assigned. Competencies Professionalism: Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements.

Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others ideas and expertise; is willing to learn from others. Places team agenda before personal agenda.

Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.Client orientation: Considers all those to whom services are provided to be clients and seeks to see things from clients point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients needs and matches them to appropriate solutions.

Monitors ongoing developments inside and outside the clients environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. Education High school diploma or equivalent is required.

Work Experience A minimum of five (5) years of experience in general office support or related area is required.Work experience with virtual communication platforms (e.g. Zoom, WebEx, Microsoft Teams, etc.) is desirable.Experience working with an Enterprise Resources Planning (ERP) system such as Umoja or similar is desirable. Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and Spanish is required.

  • Home Care Assistant

    hace 1 semana

    Panama United Church Homes And Services A tiempo completo

    Home Care Assistant (Nursing Assistant/PCA)We are looking for outstanding, energetic and compassionate Home Care Assistant to join our team. Lake Prince Woods is a retirement community in Suffolk, VA. EveryAge offers team-oriented atmosphere that rewards staff for their exceptional work performance, offers competitive pay and benefits. We are an equal...

  • Executive Assistant

    hace 4 días

    Panama ELEVATE EMEA A tiempo completo

    ELEVATE Connect — a global marketing and business development firm— is searching for an Executive Assistant based in Panama, who can assist the MD, CEO, CPO. **Executive Assistant Responsibilities** - **Executive Admin** - Diary management of calendar and agenda. - Scheduling and arranging client meetings, and follow-ups - Schedule and arrange...

  • Personal Assistant

    hace 5 días

    Panama Colegio Bilingüe Las Naciones A tiempo completo

    We are seeking a highly organized and motivated Personal Assistant to support our English Coordinator in ensuring the efficient operation of the English department. In this role, you will be responsible for a wide range of tasks, including administrative support, teacher coordination, and ensuring the smooth functioning of the department. Your role as a...

  • Executive Assistant Madrid, Spain

    hace 3 semanas

    Panama Selina A tiempo completo

    Description Who we areOur Mission is to inspire authentic and meaningful connections. Selina was born out of a desire to celebrate the nomadic lifestyle: to experience our planet’s most beautiful places, to build community, to engage with locals and fellow travelers, to work and enjoy new adventures.What the role isThe Executive Assistant will provide...

  • Editorial Assistant

    hace 6 días

    Panama Live And Invest Overseas A tiempo completo

    Rapidly growing publishing house seeks full-time, highly motivated, and high-energy editorial assistant to assist with proofreading, writing, and editing. Our company publishes e-letters, e-reports, books, courses, news, and subscription services on the topics of living, retiring, investing, and doing business around the world. We're looking to add a...

  • Administrative Assistant

    hace 6 días

    Panama United Nations A tiempo completo

    Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in both developed and less...

  • Human Resources Assistant

    hace 5 días

    Panama Pnud Argentina A tiempo completo

    Job Description Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no...

  • Hs Assistant Principal for Academic Innovation

    hace 2 semanas

    Panama Teach Away A tiempo completo

    Contract Length: 2 years Number of Vacancies: 1 Student Level: - High School - Licensed Teacher, College/University Faculty **Requirements**: - Education Required: Master - Minimum Teaching Experience: 5 years of teaching experience - Required Certificates: - Teaching Credential/License**WHAT YOU BRING** Essential: - BA and Master’s degrees...

  • Administrative Assistant

    hace 7 días

    Panama Indev Jobs A tiempo completo

    Job Description FAO's Subregional Office for Mesoamerica is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing subregional food, agriculture and rural development priorities. It develops and maintains relations with subregion-wide institutions including Regional Economic Integration Organizations (REIOs). It...

  • Executive Assistant

    hace 2 semanas

    Panama BetterWho A tiempo completo

    We need a coordinator who can assist with smoothing out the day-to-day tasks that can bog down progress including research, data tracking, scheduling, partner engagement, social media content, travel planning, event planning, marketing support and more. **Executive Support**: - Scheduling and meeting support to both founders including: Coordinate logistics...

  • Hs Assistant Principal for Student Wellbeing

    hace 2 semanas

    Panama Teach Away A tiempo completo

    Contract Length: 2 years Number of Vacancies: 1 Student Level: - High School - Licensed Teacher, College/University Faculty **Requirements**: - Education Required: Master - Minimum Teaching Experience: 5 years of teaching experience - Required Certificates: - Teaching Credential/License**WHAT YOU BRING** Essential: - BA and Master’s degrees...

  • Hs Assistant Principal for Student Wellbeing

    hace 1 semana

    Panama International School Of Panama A tiempo completo

    **High School at ISP**: We are a community of approximately 360 high school students (grades 9, 10, 11, and 12), fifty-plus faculty and staff members, and several hundred parents. Though a rigorous and engaging academic program sits at the core of the ISP high school experience - the arts, athletics, and service are also central to our program. The...

  • Senior Human Resources Assistant, G5

    hace 2 semanas

    Panama Unhcr A tiempo completo

    Duties and Qualifications Senior Human Resources AssistantOrganizational Setting and Work RelationshipsSenior Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of...

  • Asistente Operativo

    hace 2 semanas

    Panama Strategia Rh A tiempo completo

    Estudios en Administración, Finanzas o Carreras Afines.Mínimo de 2 años de Experiência en Puestos Similares.Confección de Rutas para personal técnicoAtención al cliente, Programación de Mantenimientos de aires acondicionados.MS Office (Excel, Word).Requerimientos - Educación mínima: Educación Técnico/Profesional2 años de experiênciaEdad: entre...

  • Sales and Office Administrative Assistant for

    hace 2 semanas

    Panama California Well Done Cleaning Services A tiempo completo

    Payment is based on $6 per hour plus bonuses. Position responsibilities: Great Sales Skills, getting new clients, excellent customer services, providing pricing over the phone and quotes over our CRM. Answer phone calls and inquiries, provide office support to the technicians and office staff help with projects. Duties & Responsibilities: Answer...

  • Ict Assistant

    hace 6 días

    Panama Pnud Argentina A tiempo completo

    Job Description Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no...

  • Executive Assistant

    hace 2 semanas

    Panama Platino Global Executive Search A tiempo completo

    Are you looking for a remote job, where you can show case your administrative skills? Are you a person who's culture is built on ethics, trust and initiative? This is the job for you! A tech-enabled alternative investment management firm focused on industrial and logistics real estate is searching for an Executive Assistant to the Managing Partner. Primary...

  • Asistente Administrativa y Personal

    hace 2 semanas

    Panama Strategia Rh A tiempo completo

    Experiência previa como Asistente Personal.Capacidad para llevar las agendas de la oficina y la agenda personal del jefe. Experiência llevando control de gastos administrativos. Coordinación y supervisión de choferes y personal de limpieza.Saber manejar y tener licencia vigente Disponibilidad de tiempo fuera de horas de ser necesario.Manejo de MS Office...

  • Human Resources Assistant,

    hace 3 días

    Panama Unicef Canada A tiempo completo

    How can you make a difference?Summary of key functions/accountabilities: Support in recruitment and placement Prepares and circulates internal and external advertisements.Coordinates the scheduling of interviews and technical assessments. Support in learning & development Assists team in organizing and conducting courses, workshops and events by preparing...

  • Administrative Assistant

    hace 2 semanas

    Panama The International School Of Panama A tiempo completo

    **Position Summary**: To provide administrative support to ensure the efficient operation of the department or office. Reporting Line and Organizational Structure: This position reports to Elementary School Principal Department: Elementary School Key Accountabilities: To provide administrative support to administrators, teachers, staff, students, and parents...