Executive Assistant Madrid, Spain

hace 3 semanas

Panama Selina A tiempo completo

Description Who we areOur Mission is to inspire authentic and meaningful connections. Selina was born out of a desire to celebrate the nomadic lifestyle: to experience our planet’s most beautiful places, to build community, to engage with locals and fellow travelers, to work and enjoy new adventures.What the role isThe Executive Assistant will provide high-level administrative support to the COO. Reporting directly to the Chief of Staff and COO, the Executive Assistant provides executive support in a one-on-one working relationship.The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment.

The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.Manage the COO's diary: Beyond scheduling meetings, your responsibility will entitle prioritizing meetings by topic, multi-party and multi-time-zone coordination, ensuring timely completion of schedule, ensuring participating parties are prepared for the meetings with expected deliverables.Plans, coordinates and ensures the COO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the COO's time and office.Manage COO's travel plans: Coordinate all travel arrangements for the COO as required, through Selina's travel department or independently.Provide Broad Administrative and Executive Support: Expense reporting, tracking, payments, presentations, meeting minutes, coordination and hosting of visitors (including potential investors and partners). Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the COO, some of which may have organizational impact.Provide Support on Personal Commitments: Support COO in the accomplishment of personal commitments such as personal reservations, purchases, and meetings.What you need for the roleEducation: Bachelor’s degree or equivalent experience with administration, marketing or social sciences background and an interest in global issues and travel. Skills: Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.Experience: At least three to five years providing support for upper-level management in a related organization (i.e., start-ups, travel sector, marketing).

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