Head of Executive Assistants

hace 7 horas

Panama Tax Goddess A tiempo completo

About the company
- Our firm is recognized as a top 1% of Tax Strategist in the USA.
- With 19+ years of experience, We're not your average number crunchers - we're a progressive, 100% digital CPA firm. So, if you can handle cloud computing and rock basic tech skills, you're in for a wild ride

**Job Overview**:
The Role:
As **Head of Executive Assistants**, you'll be the backbone of our executive support, responsible for leading and managing a team of executive assistants to the CEO. You'll have the opportunity to work closely with the owner of the company, providing comprehensive support to the CEO and the team. This role entails overseeing the provision of administrative support to the CEO, ensuring that all assistants work effectively to manage schedules, organize meetings, handle correspondence, and provide overall strategic support to the team, to name a few. In essence, the Head of Executive Assistants plays a crucial role in enabling the executive leadership to operate more effectively by ensuring that the support structure is robust, efficient, and aligned with the organization's strategic objectives.
- **Leadership and Management**: Supervising a team of executive assistants, including hiring, training, and evaluating performance to ensure a high level of administrative support across the organization.
- **Strategic Support**: Providing direct support to the CEO, which may include planning, organizing, directing, and controlling the team, to achieve the company's overall vision and setting clearly defined goals
- **Process Improvement**: Continuously assessing and improving administrative procedures and systems to enhance efficiency, including implementing new technologies or methodologies for managing tasks and schedules, etc.
- **Confidentiality**: Maintaining the highest levels of confidentiality and discretion, managing sensitive information related to the organization, its employees, and its business strategies.

**HOD/Manager Key Responsibilities**:
Manage and supervise the EA Team as a:
1. **Leader**:

- can provide the team with a long-term goal to achieve, which gives the big picture of the team's direction towards the firm's overall success.

2. **Trainer**:

- can help train new hires and existing employees which may include training sessions, and development opportunities - hands-on supervision for employees as they learn new skills, or when there are new technologies added, they help employees learn and adjust to the changes.

3. **Representative**:

- may represent the team/CEO for any meetings, and in dealing with other departments in the firm - can work with others to focus on problems and come up with the best solution to meet their objectives, may also serve as the connection between other departments within and external to the firm.

4. **Mentor**:

- for coaching the team in developing their skills to succeed both personally and professionally.

5. **Resourceful**:

- solve problems and brainstorm new ideas for the department. Can create the change he/she wants to see in the department to improve and start projects. They must be passionate about their role and unafraid of taking risks to come up with better solutions.

6. **Policy enforcer** - may implement policies and keep staff accountable for their actions. When violations occur, he/she may discipline the team enforcing rules and regulations to ensure misconduct won't occur.

7. **Coordinator**:

- to determine/coordinate/organize how the team’s resources can help aid other department’s needs.

**What We’re Looking For**:

- Proven experience as an Executive Assistant Manager/Head of Department (5+years)
- Leadership and Management experience
- Exceptional organizational skills
- Strong Work Ethics
- Can handle pressure well
- Strong communication abilities, active listening techniques, and confidence
- High proficiency in different online platforms
- A proactive approach to problem-solving with strong decision-making skills.
- Discretion and confidentiality of the highest degree.

**Required Qualifications**:

- Education level.
- Experience.
- Specific skills.
- Personal characteristics.
- Certifications.
- Licenses.

**Systems preferred but not required**:

- Insightly
- Slack
- Must be **fluent** in English (British or American is OK) [DEPENDS ON THE HOD]

**Mandatory System requirements**:

- Internet Speed: At least 10mbps
- CPU: Core i5 (8th generation minimum) or i7 (8th generation minimum)
- RAM: Minimum of 16GB
- Storage: Minimum 256GB SSD or 500GB HDD
- Operating System: Genuine Windows (Preferably Pro).
- Audio: A good quality headset preferably equipped with noise cancellation
- Video: A laptop/PC with a webcam or a good-quality webcam
- Private Home-office Location

**Once you're onboarded, take note of these noteworthy perks that await you**:

- Permanent Work from home.
- We offer consistent and reliable work hours, and therefore compensation, sought after by most freelancers and independent contracto

  • Executive Assistant

    hace 4 semanas

    Panama VTB Funds Inc A tiempo completo

    Executive Assistant - Job Description VTBFunds is a proud blockchain technology corporation based in Panama that is focused on being the driving force that establishes solid & secure services for the Web 3.0 world of tomorrow. A good Administrative Assistant prioritizes organization. Being well-organized helps the Administrative Assistant monitor an...

  • Head of Finance Janssen Venecenca

    hace 4 semanas

    Panama Johnson And Johnson A tiempo completo

    Venecenca Head of Finance At Johnson & Johnson, the largest healthcare company in the world, we come together for one purpose: to transform the history of health in humanity. Diversity & Inclusion are essential to continue building our history of pioneering and innovation, which has been impacting the health of more than 1 billion patients and consumers...

  • Care Support Worker

    hace 1 día

    Panama My World Of Work A tiempo completo

    **Care Support Worker (Personal Assistant)Location**: Paisley, PA1 1EL, Renfrewshire.Salary: 10.40 per hour.Contract: 16hrs / week plus sleepover. Shift pattern 9am to 9am at 10.40 / hour with overnight sleepover at 10.02 / hour.1000 Qualification Payment for successful applicants who are holders of SVQ Level 2 Health & Social Care*Are you interested in...

  • Commercial Finance Head Colombia, Cca, Slac and

    hace 3 semanas

    Panama Diageo A tiempo completo

    **Description**: The CompanyFrom Arthur Guinness to Johnnie Walker, our business was founded on people of outstanding character, and in 250 years, nothing has changed. We're the world's leading premium alcohol company! Our brands are industry icons including Johnnie Walker, Crown Royal, Bulleit and Buchanan's whiskies, Smirnoff, Cîroc and Ketel One vodkas,...

  • Executive Chef

    hace 4 semanas

    Panama Hyatt Regency Panama City A tiempo completo

    Summary You will be responsible for the efficient running of the division in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. The Executive Chef is responsible to function as the Production Manager for the Food and Beverage Department, to ensure that all the outlets and banquets...

  • Executive Assistant Madrid, Spain

    hace 4 días

    Panama Selina A tiempo completo

    Description Who we areOur Mission is to inspire authentic and meaningful connections. Selina was born out of a desire to celebrate the nomadic lifestyle: to experience our planet’s most beautiful places, to build community, to engage with locals and fellow travelers, to work and enjoy new adventures.What the role isThe Executive Assistant will provide...

  • Assistant Executive Housekeeper

    hace 4 semanas

    Panama Accor HQ A tiempo completo

    **Description** **Job Title** Assistant Executive Housekeeper **What is in it for you**: - Learning programs through our Academies and the opportunity to earn qualifications while you work - Employee benefit card offering discounted rates in Accor worldwide - Opportunity to develop your talent and grow within your property and across the world - Ability...

  • Executive Assistant

    hace 7 horas

    Panama BetterWho A tiempo completo

    We need a coordinator who can assist with smoothing out the day-to-day tasks that can bog down progress including research, data tracking, scheduling, partner engagement, social media content, travel planning, event planning, marketing support and more. **Executive Support**: - Scheduling and meeting support to both founders including: Coordinate logistics...

  • Chief of Facilities Maintenance

    hace 4 semanas

    Panama Platino Global Executive Search A tiempo completo

    We are looking for someone who is proactive, results-oriented and has excellent communication skills to interact effectively with other departments and external vendors. If you meet these requirements and are ready for a new challenge in a dynamic environment, we invite you to apply! Responsibilities : Lead and supervise, through subordinate supervisors, an...

  • Executive-sales Multi Property

    hace 4 semanas

    Panama Marriott International, Inc A tiempo completo

    **Job Number** 24043875 **Job Category** Sales & Marketing **Location** Marriott Executive Apartments Panama City Finisterre, Calle Colombia & Calle Republica del Paraguay, Panama City,., Panama VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management *** Assist management in training and...

  • Cook

    hace 4 días

    Panama Marriott Executive Apartments A tiempo completo

    Position Type Non-Management Prepare ingredients for cooking, including portioning, chopping, and storing food. Wash and peel fresh fruits and vegetables. Weigh, measure, and mix ingredients. Prepare and cook food according to recipes, quality standards, presentation standards, and food preparation checklist. Prepare cold foods. Operate ovens, stoves,...

  • Contract Specialist

    hace 3 semanas

    Panama Office Of Financial Resources (Ofr) A tiempo completo

    **RESPONSIBILITIESAs a Contract Specialist, you will**: Serve as a senior Contract Specialist with substantial Contracting Officer (CO) authority. Ensure the RFC contains all applicable clearances, a certification of funds and is otherwise complete and compliant with applicable regulations, policies, and law. Perform all contract administration functions...

  • District Sales Executive

    hace 5 días

    Panama Expeditors A tiempo completo

    Company DescriptionAs a Fortune 500 company, Expeditors employs more than 15,000 trained professionals in a worldwide network of over 300 locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our services include the...

  • General Accountant-lead

    hace 4 días

    Panama Marriott Executive Apartments A tiempo completo

    Position Type Non-Management Check figures, postings, and documents for accuracy. Record, store, access, and/or analyze computerized financial information. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Prepare, maintain, audit, and distribute statistical,...

  • Sales Executive

    hace 5 días

    Panama Lifull Connect A tiempo completo

    LIFULL Connect is a Global Marketplace Group that operates more than 250 vertical search sites across the property, employment, and motoring sectors in 63 different countries and 24 different languages. These sites operate under the Properati, icasas, Trovit, Mitula, Nestoria and Nuroa brands. In addition, our network of 22 property portals in South-East...

  • Sales Executive

    hace 2 semanas

    Panama Lifull Connect A tiempo completo

    LIFULL Connect is a Global Marketplace Group that operates more than 250 vertical search sites across the property, employment, motoring, and fashion sectors in 63 different countries and 24 different languages. These sites operate under the Properati, icasas, Trovit, Mitula, Nestoria and Nuroa brands. In addition, our network of 22 property portals in...

  • Executive Administrative Assistant

    hace 4 semanas

    Panama BMA Group A tiempo completo

    **Executive Administrative Assistant** **Responsibilities**: - Assist management in coordinating and executing daily administrative tasks. - Prepare reports, presentations, and documents using Microsoft Excel, PowerBI, and other software tools as needed. - Manage and maintain databases and electronic filing systems in an orderly and up-to-date manner. -...

  • Growth Executive

    hace 4 días

    Panama BairesDev A tiempo completo

    BairesDev is proud to be one of the fastest-growing companies in Latin America and a welcoming, highly rated employer (Glassdoor Employee Score: 4.3). With more than 3500 employees in 27 countries and world-class clients from start-ups to Fortune 500 companies, we’re only as strong as the multicultural teams at the heart of our business. BairesDev runs on...

  • Spanish Bilingual Executive Assistant

    hace 7 horas

    Panama GO2 A tiempo completo

    We are looking for passionate people with strong English and Spanish speaking and writing skills. In your initial interviews, there will be an emphasis on the Spanish Bilingual Administrative/Executive Assistant roles depending on skillset, experience, and background. The role generally involves working closely with the client, organizing their daily...

  • Paid Media Planner

    hace 4 semanas

    Panama Millicom A tiempo completo

    Te gustara ayudarnos a seguir cumpliendo nuestro propsito de conectar a ms personas, mejorar sus vidas y desarrollar nuestras comunidades? Entonces Tigo es para ti.Creemos en la innovacin, somos agentes de cambio, nos adaptamos y movemos a nuestra clientela al centro de todo lo que hacemos.Crece y desarrllate con nuestro gran equipo de trabajo, donde juntos...