Administrative Officer

hace 1 día

Panama United Nations A tiempo completo

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

The UN Environment Latin America and the Caribbean Office helps to implement UN Environment's programs by initiating, coordinating and catalyzing regional and sub-regional cooperation and action in response to environmental, challenges, opportunities and emergencies.

This post is located in the UN Environment Latin America and the Caribbean Office at the Panama Duty Station. Under the direct supervision of the Administrative Fund Management Officer, the incumbent will be responsible for the following duties:
**Responsibilities**:
1. Undertake the development and execution of an annual work plan:
Identify the areas to be covered by the work plan; Identify the transactions and their pertinent pre-requisites, and workflows; Define standards of service and update internal procedures' manuals.

2. Undertake the general administrative support to the office:
Oversee work related to procurement including preparing a procurement plan in coordination with project managers and management of all procurement and contractual aspects of projects related to procurement of diverse services and commodities, billing and receipt of goods and services. Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations. Participates in negotiations with senior supplier representatives; signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official. Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations. Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions. including UN to UN agreements. Ensure the appropriate and timely provision of services by the providers; In close coordination with inter-agency technical groups, actively promote standardization and consolidation of services and contracts; Develop comparative analysis of suppliers, evaluation of vendors and service providers; Supervise the management of assets and ensure proper internal control. Prepare submissions to Local Property Survey Board for the disposition of assets.

3. Ensure the provision of travel arrangements:
Devise workflows, promote a comprehensive issuance of travel plans and conduct market research towards securing efficiency and economy; Oversee the timely and accurate settlement of travel claims, monitor advances and roster payments; Negotiate and/or participate in the negotiation of corporate rates and discounts with service providers and undertake timely contracting of these services; Ensure timely granting of visas and other travel arrangements.

4. Support the appropriate functioning of the office space, registry, circulation and storage of documentation; Devise systems and workflows for official correspondence issuance, receipt, filing and disposition; In coordination with the substantive officers, devise and implement systems for the receipt, temporary storage and distribution of printed and audiovisual material; Undertake monitoring the disposal of official information in adherence to the UN
rules. Support IT assistant in IT related matters including provision of IT resources to staff. Act together with Senior. ICT as IT focal point with UN Environment HQs.

5. Provide management with analytical information:
Research, compile, analyze and summarize data relevant to UN Environment-Latin America and Caribbean Office activities and recommend improvements: Assess adequacy of office equipment and facility management; Compare processes and practices from other offices within UN Environment and inter-agency outlets; Provide training and guidance to staff on matters related to procurement and travel.

6.Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.

7. Perform other related duties as may be assigned in the area of finance and administration as requested by the Finance Management Officer among others representing the Regional Office in the local inter-agency Operations Management Team (OMT), support operational aspects of outposted offices in the region. Assume the responsibilities of the Finance Management Officer in her/his absence.

Competencies

CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients " and seeks

  • Administrative Officer

    hace 7 meses

    Panama cinfo A tiempo completo

    COMPANY PRESENTATION Find in-depth information on careers with OCHA and related cinfo's support on cinfo.ch: **Org. Setting and Reporting** This position-specific job opening is being advertised for the position of Administrative Officer (Head of Administration and Finance Unit) in Panama City, Panama. The incumbent will report to the Head of Office, OCHA...

  • Finance and Administrative Officer

    hace 7 meses

    Panama International IDEA A tiempo completo

    **Context**: During 2019, the Panama Office collaborated with the EU-funded global project _INTER PARES | Parliaments in Partnership_ to strengthen the capacities of the National Parliament of the Republic of Panama. On that occasion, with the financial support of the European Union, an effort was made to improve the National Parliament´s legislative,...

  • Junior Finance

    hace 7 días

    Panama Un Environment Programme A tiempo completo

    Under the general guidance of the Administrative Officer and in coordination with the National Officer, the Finance & Budget Analyst consultant will be responsible for the following duties: Budget: - Prepare supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and...

  • Chief Executive Officer

    hace 2 semanas

    Panama Humanidea A tiempo completo

    **Descripción del puesto**: The Chief Executive Officer is the key management leader of MVP and primary spokesperson for the organization. The Chief Executive Officer is responsible for overseeing the administration, programs and strategic plan of the organization. Other key duties include fundraising and marketing. The position reports directly to the...

  • Human Rights Officer

    hace 7 meses

    Panama United Nations A tiempo completo

    This position is located in the Office of the High Commissioner for Human Rights, Regional Office for Central America and the Caribbean within the Americas Section of the Field Operations and Technical Cooperation Division in Panama City, Panama. The Human Rights Officer reports to the Regional Representative for Central America and the Caribbean in...

  • Human Rights Officer

    hace 2 semanas

    Panama United Nations A tiempo completo

    This post is located in the Office of the High Commissioner for Human Rights (OHCHR), Regional Office for Central America, Panama. The Human Rights Officer reports to the Chief of Americas Europe and Central Asia Branch (AECAB), with a secondary reporting line to the Regional Representative. This post is part of the Venezuela Migration...

  • Human Rights Officer

    hace 5 días

    Panama United Nations A tiempo completo

    This post is in the Office of the High Commissioner for Human Rights (OHCHR), Regional Office for Central America and the Caribbean (ROCA), Panama City, Panama. The Human Rights Officer reports to the Regional Representative for Central America and the Caribbean in Panama. **Responsibilities**: Within delegated authority, the Human Rights Officer (Project...

  • Project Assistant

    hace 2 semanas

    Panama Indev Jobs A tiempo completo

    Job Description The National Institute of Vocational Training and Training for Human Development (INADEH) began its operation in 2006, as a result of the restructuring of the National Institute of Vocational Training (INAFORP) created in 1983. A comprehensive transformation and improvement Plan was defined with the active participation of the Board of...

  • Information Technology Assistant

    hace 6 días

    Panama Fao A tiempo completo

    Result of Service -Carry out the activities described in Duties and Responsabilities of these Terms of Reference. Work Location PANAMA CITY (UNEP/ROLAC OFFICE) Expected duration six (6) months Duties and Responsibilities The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda,...

  • Staff Assistant

    hace 2 semanas

    Panama Fao A tiempo completo

    Org. Setting and Reporting Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in...

  • Administrative & Finance Assistant General

    hace 3 días

    Panama United Nations A tiempo completo

    Result of Service Under the direct supervision of the Climate Change Regional Coordinator of the Latin America and the Caribbean Office, the Administrative & Finance Assistant will support the Climate Change Unit in the accomplishment of its Programme of Work, which aims to build climate resilience of vulnerable human and ecological systems in the region...

  • Air Ops Officer Wass Oconus

    hace 1 semana

    Panama Aar A tiempo completo

    **Air Ops Officer WASS OCONUS-13489DescriptionSUMMARY**: Responsible for the Aviation Support Service Program to the U.S. Embassy Country Team and the DOS INL-A customers in support of their aviation program requirements within the assigned country by FW and/or RW aircraft. Provide support and administrative functions necessary for the safe, efficient,...

  • Local Program Assistant

    hace 5 días

    Panama International Republican Institute A tiempo completo

    Job Details Description Every employee of IRI is responsible for carrying out the Mission of IRI and demonstrating the Core Values in their day-to-day operations. The Core Values, which are IRI’s foundational building blocks include: Excellence - We believe in quality results delivered by investing in people. Freedom - We believe in exploration and...

  • Human Rights Officer

    hace 6 días

    Panama United Nations A tiempo completo

    This position is in the Regional office for Central America and the Dominican Republic (ROCA), Office of the High Commissioner for Human Rights (OHCHR), Panama City. The incumbent works under the general supervision of ROCA Regional Representative and the direct supervision of the Deputy Regional Representative ROCA and of the Chief of Sustainable...

  • Education Officer

    hace 9 meses

    Panama United Nations Children'S Fund A tiempo completo

    **Key end results and main activities**: Support to programme development and planning: Research and analyze regional and national political, health, social and economic development trends. Collect, analyze, verify, and synthesize information to facilitate programme development, design and preparation. Support preparation of technical reports and provide...

  • Finance Officer Ft-noa, Panama City

    hace 6 días

    Panama World Food Programme A tiempo completo

    ABOUT WFPThe United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the...

  • Communications Officer

    hace 3 días

    Panama Foreign, Commonwealth & Development Office A tiempo completo

    Develop and redesign new material for staff to use.Responsible for all administrative management of the Chevening Scholarship Programme in Panama.Manage the Embassys relationship with Panamanian alumni who have studied in the UK, including designing and implementing an alumni engagement strategy.To make a corporate contribution to the life of the Embassy....

  • Staff Assistant

    hace 2 semanas

    Panama United Nations A tiempo completo

    Responsibilities Within delegated authority, the incumbent will be responsible for the following duties and responsibilities: Performs, under mínimal supervision of the Associate Administrative Officer, the full range of office management and administrative support functions; typically provides direct assistance to the chief of office and deputy chief of...

  • Project Administrative Support Consultant

    hace 3 días

    Panama United Nations A tiempo completo

    Result of Service Contributing to the efficient implementation of the project “Building capacities for the development of the National Adaptation Plan in the context of the NDCs adaptation themes in Panama” by executing the tasks outlined in Clause It is expected that Project Administrative Support Consultant will contribute to the efficient...

  • Public Information Officer/media Adviser

    hace 2 semanas

    Panama United Nations A tiempo completo

    This position is located within the Group of Human Rights Experts on Nicaragua pursuant to Human Rights Council Resolution A/HRC/RES/49/3, based in Panama City, Panama. The incumbent will work under the overall supervision of the Coordinator of the Secretariat of the Group of Human Rights Experts on Nicaragua. **Responsibilities**: Within delegated...