Administrative & Finance Assistant General
hace 1 día
Result of Service
Under the direct supervision of the Climate Change Regional Coordinator of the Latin America and the Caribbean Office, the Administrative & Finance Assistant will support the Climate Change Unit in the accomplishment of its Programme of Work, which aims to build climate resilience of vulnerable human and ecological systems in the region through integrating adaptation options into national planning processes and building associated capacity of key regional and national institutions will be responsible for the following duties:
Budget and Finance:
- Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
- Supports the Programme Manager Officer (PMO) in extracting information and generating expenditure reports from computerized information system databases
- Assists in the preparation of obligations in UMOJA and review them to ensure that funds are available, and the correct account has been used.
- Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from UMOJA and monitoring reporting requirements by donors.
- Prepare payments for final disbursement (implementing partners and vendors).
- Review incoming payment instructions with regards to banking details and sources of funds.
- Ensure banking details are correct in the system.
- Notify payees of status of payments.
- Monitoring of bank account movements and balance. Registration of monthly bank charges and deposits.
- Create receipts and deposits for all incoming funds. Assist staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues.
- Preparation of documentation for Low Value Procurement processes.
- Preparation of Trimestral Reports for Capacity building initiative for transparency (CBIT) Argentina Projects.
- Assist in preparing reports of the total budget, consumed and available for the different projects.
Administration:
- Assists in the administrative process and preparation of travel itineraries for events, trainings, meetings, or related.
- Assists in the administrative processes and organization of events, trainings, meetings or related.
- Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters.
- Assists in the gathering and verification of administrative requirements for procurement processes needed by the Climate Change unit.
- Assists in the gathering and verification of administrative requirements related to Human Resources processes performed by the Climate Change unit.
- Maintains and keep up-to-date files.
- Provides support in other administrative issues as required.
- Performs other related duties, as assigned.
- Assist with the inventories of fixed assets.
- Provide training of the different processes to new assistants and preparation of manuals to help on the training program.
- Manage and review consultants’ payment request issue by individuals in the unit.
- Assist in the reconciliation of project expenditures and revision of open commitments.
- Provides support in other administrative issues such as procurement, travel and HR processes.
Work Location
Initially home based, then UNEP LACO, Panama City, Panama, once the new UNEP LAC Office is open.
Expected duration
6 MONTHS
**Responsibilities**:
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
The UNEP Latin America and the Caribbean Office (LACO), located in Panama City, works closely with the 33 countries of the region and its activities are integrated into the Medium-term Strategy and the Programme of Work approved by the United Nations Environment Assembly (UNEA).
UN Environment seeks to support countries in Latin America to implement the Agenda 2030 for Sustainable Development and its Sustainable Development Goals (SDGs), the new Paris Agreement and the priority actions defined in the INDCs of Latin American countries.
The overall objective of UN Environment’s Sub-programme on Climate Change is to strengthen the ability of countries to move towards climate-resilient and low emission strategies for sustainable development and human well-being. The expected accomplishment regarding climate change adaptation is that adaptation approaches, including an ecosystem-based approach, are implemented and integrated into key sectoral and national development strategies to reduce vulnerability and strengthen resilience to climate change impacts.
In this framework, the Climate Change Unit of UN Environment Programme Latin America and the Caribbean Offic
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