Remote Personal Assistant to The CEO

hace 7 días

Panamá, Panamá Invitro Capital A tiempo completo

**Job Overview**:
InVitro Capital is seeking a dedicated and highly organized Remote Personal Assistant to the CEO to support the seamless operation of the CEO’s office. This elite role requires exceptional communication, organizational skills, and a proactive approach to managing the CEO's professional life. The Personal Assistant will coordinate schedules, manage correspondence, oversee the CEO's travel arrangements, and ensure that every detail of the CEO's day-to-day activities is handled with precision and discretion.

**This is a remote position, but flexibility in availability is essential due to potential time zone changes based on the CEO’s location and schedule.**

**Key Responsibilities**:

- **Calendar Management**: Efficiently manage and maintain the CEO’s calendar, scheduling appointments, meetings, and travel arrangements to ensure optimal productivity.
- **File and Document Organization**:Maintain accurate and accessible documentation, both electronic and physical.
- **Online Presence Management**: Oversee and maintain the CEO’s online presence, including managing social media accounts, professional profiles, and public-facing digital platforms to ensure alignment with their personal and professional brand.
- **Travel Management**:Coordinate and book all travel arrangements for the CEO, including flights, accommodations, transportation, and itineraries, ensuring a seamless experience.
- **Expenses Management**:Track, manage, and reconcile the CEO’s expenses, ensuring accurate and timely reporting.
- **Personal Chores Management**:Assist with personal tasks and errands as needed to help the CEO maintain a balanced and organized schedule.
- **General Administrative Support**: Draft correspondence, manage office supplies, and provide high-level administrative assistance as needed.

**Requirements**:
**Minimum Qualifications**:

- Bachelor’s degree in Business Administration or a related field.
- 7-10 years of proven experience as a Personal Assistant, Executive Assistant, or in a similar role supporting C-level executives.
- Extensive experience in coordinating travel arrangements.
- Demonstrated ability to handle multiple tasks, prioritize effectively, and manage competing deadlines.
- Proven discretion and integrity in managing confidential information.
- Strong communication and interpersonal skills, capable of professionally engaging with stakeholders at all levels.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
- High attention to detail with a commitment to accuracy and excellence.
- Flexibility to adapt to demanding schedules and changes in time zones.

**Preferred Qualifications**:

- Familiarity with project management tools and software.
- Experience in public relations (PR) is a plus.

**Benefits**

**Why Join Invitro Capital?**
- **Work on cutting-edge AI and B2B technologies**: We are at the forefront of AI and B2B innovation. Our employees have the opportunity to work on the latest and greatest technologies, and to make a real impact on the SME market.
- **Help build and grow successful startups**:We are committed to helping our portfolio companies succeed. Our employees play a vital role in building and growing these companies. This is not a 9 to 5 job. This is a startup environment with a give-it-all mentality.
- **Work with some of the best minds in the industry**:You will be part of a team of seasoned entrepreneurs and product leaders who are on a mission to make a difference in the SME space. You will have the chance to work with some of the best minds in the industry.
- **Supportive and collaborative work environment**:We believe in creating a supportive and collaborative work environment where our employees can thrive.
- **Competitive compensation**:We offer a competitive compensation package, with salaries ranging from [$1,300 to $ 1,800 monthly], payable in USD.

  • Administrative Assistant

    hace 4 semanas

    Panamá, Panamá Remote Leverage A tiempo completo

    **Administrative Assistant** **Hiring REMOTE Administrative Assistant - Multiple positions immediately available.** **$1000-$2500 USD per Month** We help US businesses hire applicants from Latin America and the Philippines, and we have multiple open Administrative Assistant positions we need to immediately hire. You would be working with the business...

  • Executive Assistant

    hace 5 días

    Panamá, Provincia de Panamá, Panamá Jetfuel.Agency A tiempo completo

    Job Description jetfuel.agency is looking for a dedicated, trustworthy and resourceful rockstar Executive Assistant to help manage the busy and chaotic day-to-days of the founder and executive staff. **Responsibilities include but aren't limited to**: General daily office administration duties Scheduling and arranging meetings, keeping team members abreast...

  • Marketing Manager

    hace 4 semanas

    Panamá, Panamá Natural Cure Labs A tiempo completo

    **Role**: Marketing Manager / Growth Hacker **Company**: Natural Cure Labs **Industry**: Health & Wellness (dietary supplements) **Location**: 100% Remote **Reports to**: CEO **Role Overview**: Natural Cure Labs is seeking a data-driven, creative, and strategic Marketing Manager / Growth Hacker to drive organic and paid growth across multiple channels....

  • Bookkeeper/accountant

    hace 4 semanas

    Panamá, Panamá Remote Leverage A tiempo completo

    **Bookkeeper / Accountant** **HIRING REMOTE Bookkeeper/Accountant - Multiple positions immediately available.** **$1000-$2500 USD per Month** We help US businesses hire applicants from Latin America and the Philippines, and we have multiple open ADMINISTRATIVE ASSISTANT positions we need to immediately hire. You would be working with the business...

  • Administrative Assistant

    hace 2 semanas

    Panamá, Panamá The International School of Panama A tiempo completo

    ISP is a non-profit, student-centered, independent school, inspiring lifelong learners for a future without borders. We are recognized as a leader in international education, offering world-class opportunities for students since 3 years old at Early Childhood Center to 12th grade. The International School of Panama operates under the license of the Ministry...

  • Fully Remote Recruiter

    hace 7 días

    Panamá, Provincia de Panamá, Panamá The Contractor Consultants A tiempo completo

    **Seeking Recruiting Professionals to Join Exciting Startup Opportunity!**: **Job Title**: Remote Recruiter **Location**: Fully Remote **Pay**:$17**: - $19 per hour to start!** **Why Us**: The Contractor Consultants is seeking a highly motivated and organized Hiring Specialist to join our dynamic team! As a Remote Recruiter, you will play a crucial role...

  • Accounts Payable Assistant

    hace 2 semanas

    Panamá, Panamá, Panamá The International School Of Panama A tiempo completo

    Position Summary...

  • Elementary School Assistant Principal

    hace 1 semana

    Panamá, Panamá The International School Of Panama A tiempo completo

    The Elementary School Assistant Principal is a critical leader who works in partnership with the principal to build a cohesive team, support and lead the elementary school faculty and staff, and work to ensure outstanding results are measurably achieved. The assistant principal is a dynamic, creative and open-minded professional, highly motivated and...

  • Team Assistant

    hace 3 días

    Panamá, Panamá The World Bank A tiempo completo

    Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to...

  • Assistant Editor

    hace 5 días

    Panamá, Provincia de Panamá, Panamá Changing Lives Productions LLC A tiempo completo

    **ABOUT CHANGING LIVES PRODUCTIONS**: Changing Lives Productions is the video production company of Dhar Mann Studios, aimed at creating positive content for the social media generation. Our inspirational and motivational videos focused on life, business, and relationships receive over 1 Billion views monthly and have garnered over 40 Billion views on...

  • Personal Scheduler

    hace 7 días

    Panamá, Panamá Erika4Travel A tiempo completo

    **Job Title**: Remote Personal Travel Scheduler Job Type: Flexible - Full Time or Part Time Location: Remote (must reside and have work authorization in the designated country) Job Overview: We're seeking enthusiastic, self-motivated individuals to join our team as Remote Personal Travel Schedulers. In this role, you'll have the freedom to set your own hours...

  • Finance Operations Assistant

    hace 2 semanas

    Panamá, Panamá Sagan A tiempo completo

    **Job Title**: Accounts Assistant Location: Remote (Ability to work within specified time zones as needed) Work Schedule: Flexible based on company needs, typically Monday to Friday. **Company Overview**: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. Discover...

  • Customer Service Representative

    hace 4 semanas

    Panamá, Panamá Remote Leverage A tiempo completo

    **Customer Service Representative** **Hiring REMOTE Customer Service Reps - Multiple positions immediately available.** **$1000-$2500 USD per Month** We help US businesses hire applicants from Latin America and the Philippines, and we have multiple open Customer Service Rep positions we need to immediately hire. You would be working with the business...

  • Spectrum Designs

    hace 4 semanas

    Panamá, Panamá Rad Hires A tiempo completo

    **Executive Assistant (Remote - LATAM)**: **Location**:LATAM **Type**:Contract (40 hrs per week) ***About the Role**: Our client is seeking a highly organized and proactive **Executive Assistant**to support a lean team of three executives, including the **Chief of Staff and COO**. This role involves attending daily huddles, managing administrative tasks,...

  • Account Executive

    hace 4 semanas

    Panamá, Panamá Remote Leverage A tiempo completo

    **Account Executive** **Hiring REMOTE Account Executives (Sales) - Multiple positions immediately available.** **$1000-$2500 USD per Month + Commissions!!** We help US businesses hire applicants from Latin America and the Philippines, and we have multiple open Account Executive positions we need to immediately hire. You would be working with the business...

  • Sales Development Representative

    hace 4 semanas

    Panamá, Panamá Remote Leverage A tiempo completo

    **Sales Development Representative** Hiring **REMOTE Sales Development Representative** - Multiple positions immediately available. **$1000-$2500 USD Per Month+ Commissions.** We help US businesses hire applicants from Latin America and the Philippines, and we have multiple open Sales Development Representative positions we need to immediately hire. You...

  • Events Coordinator Assistant

    hace 4 días

    Panamá, Panamá Live And Invest Overseas A tiempo completo

    A rapidly-growing online publishing company located in the El Cangrejo area of Panama City is looking for a English-speaking individual for the full-time position of Events Coordinator Assistant. The Events Coordinator Assistant will manage all Events related tasks for the Live and Invest Overseas publishing house and Conferences, ensuring the availability...

  • Data Analyst

    hace 4 semanas

    Panamá, Panamá Remote Leverage A tiempo completo

    **DATA ANALYST** Hiring **REMOTE Data Analyst -**Multiple positions immediately available. **$1200-$1600 USD per Month** We help US businesses hire applicants from Latin America and the Philippines, and we have multiple open Data Analyst positions we need to immediately hire. You would be working with the business directly, we handle the hiring and...

  • Technical Assistant to Identify Needs and Develop

    hace 6 días

    Panamá, Panamá United Nations A tiempo completo

    Result of Service The main objective of the position of the Technical Assistant to identify needs and develop institutional processes is to work closely with the Project Management Unit (PMU) and the Directorate of Climate Change of the Ministry of Environment and Natural Resources (DMACC), in the identification of needs, support to the coordination, support...

  • Accounting Assistant

    hace 7 días

    Panamá, Panamá Inspired A tiempo completo

    Inspired Education is the leading global group of premium schools, with a portfolio of over 100 premium private schools spanning six continents which utilise proven educational practices from every corner of the globe, ensuring over 80,000 students receive a world-class learning experience from Kindergarten to Year 13. In addition, we are delighted to be...