Executive Assistant to The Head of School
hace 6 días
**Executive Assistant to the Head of School Reports to**: Head of School Collaborates closely with: Leadership Team and Board of Trustees Position Summary The Executive Assistant provides high-level administrative support to the Head of School, ensuring the efficient management of school operations. This role requires exceptional organizational skills, confidentiality, professionalism, and the ability to anticipate needs and take initiative. The Executive Assistant also serves as a liaison to the Board of Trustees and external stakeholders, maintaining strong communication and coordination across the school community.
Key Responsibilities Administrative and Executive Support Provide administrative and personal assistance to the Head of School, including managing correspondence, scheduling, and logístical support.
Maintain and oversee the Head of School's calendar, appointments, travel arrangements, and commitments.
Organize and maintain an efficient filing system for school records and confidential documents.
Draft, edit, and translate letters, memos, and reports as needed.
Prepare materials for presentations, conferences, and workshops.
Arrange and coordinate meetings, including those with parents, students, faculty, staff, and external stakeholders.
Maintain school-wide building-use and civic calendars.
Handle non-routine correspondence and ensure timely responses to requests.
Coordinate the preparation and distribution of mail and official communications.
Attend school hearings, take accurate meeting minutes, and present them for approval.
Board of Trustees Support Organize board and committee meetings, ensuring timely distribution of notices and materials.
Prepare meeting agendas for approval and compile relevant background materials.
Attend board meetings, take accurate meeting minutes, and present them for approval.
Serve as a liaison to board members, assisting with access to necessary information and materials.
Confidentiality and Record-Keeping Maintain and safeguard sensitive information with the highest level of confidentiality.
Ensure proper maintenance of school archival documents and historical records.
Serve as a point of contact with the Ministry of Education and other agencies, coordinating necessary documentation and reports Operations and Logistics Supervise and coordinate daily messenger services to ensure efficiency and accuracy.
Oversee and organize support services provided by office staff for the Head of School and principals.
Assist with school accreditation processes by managing clerical tasks and documentation.
Coordinate travel arrangements for school representatives, consultants, and others participating in official school events abroad as requested.
Other Responsibilities Maintain a professional appearance and a positive attitude, representing the school's values in all interactions.
Demonstrate flexibility in working hours, occasionally adjusting schedules based on school needs.
Support the Head of School in fostering a welcoming and organized school environment.
Perform other duties as assigned to support the school's mission and operational effectiveness.
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Assistant Head of School
hace 2 días
Panamá, Panamá The International School Of Panama A tiempo completoPlease include references and any additional materials that demonstrate your suitability for this position.We look forward to discovering how your expertise and passion for education can contribute to the growth and success of our school community. Key Responsibilities: Assist the HoS in setting and managing the strategic direction of the school across...
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Elementary School Assistant Principal
hace 4 semanas
Panamá, Panamá The International School Of Panama A tiempo completoThe Elementary School Assistant Principal is a critical leader who works in partnership with the principal to build a cohesive team, support and lead the elementary school faculty and staff, and work to ensure outstanding results are measurably achieved. The assistant principal is a dynamic, creative and open-minded professional, highly motivated and...
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Learning Support Mathematics Specialist
hace 3 semanas
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Panamá, Panamá The International School Of Panama A tiempo completo**MS Learning Support and Math Specialist Reports to**: Division Principal or designee Collaborates closely with: Assistant Principals, Head of Department, Instructional Coach, K-12 Coordinators and Specialists, and other colleagues as appropriate. **RESPONSIBILITIES**: **Planning, Curriculum, and Organizational Responsibilities**: To design authentic and...
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hace 3 semanas
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hace 4 días
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hace 6 días
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Administrative Assistant
hace 2 días
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Executive Assistant to The CEO
hace 1 semana
Panamá, Panamá Invitro Capital A tiempo completo**Job Overview**: InVitro Capital is seeking a dedicated and highly organized Executive Assistant to the CEO to support the seamless operation of the CEO’s office. This elite role requires exceptional communication, organizational skills, and a proactive approach to managing the CEO's professional life. The Executive Assistant will coordinate schedules,...
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Coordinator of Student Services
hace 4 días
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Learning Support Assistant
hace 3 semanas
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Library Assistant
hace 1 día
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hace 6 días
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hace 4 días
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Administrative Assistant
hace 2 días
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hace 3 semanas
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hace 2 días
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