Executive Assistant to The CEO

hace 5 días

Panamá, Panamá Invitro Capital A tiempo completo

**Job Overview**:
InVitro Capital is seeking a dedicated and highly organized Executive Assistant to the CEO to support the seamless operation of the CEO’s office. This elite role requires exceptional communication, organizational skills, and a proactive approach to managing the CEO's professional life. The Executive Assistant will coordinate schedules, manage correspondence, oversee the CEO's travel arrangements, and ensure that every detail of the CEO's day-to-day activities is handled with precision and discretion.

**This is a remote position, but flexibility in availability is essential due to potential time zone changes based on the CEO’s location and schedule.**

**Key Responsibilities**:

- **Calendar Management**: Efficiently manage and maintain the CEO’s calendar, scheduling appointments, meetings, and travel arrangements to ensure optimal productivity.
- **File and Document Organization**:Maintain accurate and accessible documentation, both electronic and physical.
- **Online Presence Management**: Oversee and maintain the CEO’s online presence, including managing social media accounts, professional profiles, and public-facing digital platforms to ensure alignment with their personal and professional brand.
- **Travel Management**:Coordinate and book all travel arrangements for the CEO, including flights, accommodations, transportation, and itineraries, ensuring a seamless experience.
- **Expenses Management**:Track, manage, and reconcile the CEO’s expenses, ensuring accurate and timely reporting.
- **Personal Chores Management**:Assist with personal tasks and errands as needed to help the CEO maintain a balanced and organized schedule.
- **General Administrative Support**: Draft correspondence, manage office supplies, and provide high-level administrative assistance as needed.

**Requirements**:
**Minimum Qualifications**:

- Bachelor’s degree in Business Administration or a related field.
- 7-10 years of proven experience as a Personal Assistant, Executive Assistant, or in a similar role supporting C-level executives.
- Extensive experience in coordinating travel arrangements.
- Demonstrated ability to handle multiple tasks, prioritize effectively, and manage competing deadlines.
- Proven discretion and integrity in managing confidential information.
- Strong communication and interpersonal skills, capable of professionally engaging with stakeholders at all levels.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
- High attention to detail with a commitment to accuracy and excellence.
- Flexibility to adapt to demanding schedules and changes in time zones.

**Preferred Qualifications**:

- Familiarity with project management tools and software.
- Experience in public relations (PR) is a plus.

**Benefits**

**Why Join Invitro Capital?**
- **Work on cutting-edge AI and B2B technologies**: We are at the forefront of AI and B2B innovation. Our employees have the opportunity to work on the latest and greatest technologies, and to make a real impact on the SME market.
- **Help build and grow successful startups**:We are committed to helping our portfolio companies succeed. Our employees play a vital role in building and growing these companies. This is not a 9 to 5 job. This is a startup environment with a give-it-all mentality.
- **Work with some of the best minds in the industry**:You will be part of a team of seasoned entrepreneurs and product leaders who are on a mission to make a difference in the SME space. You will have the chance to work with some of the best minds in the industry.
- **Supportive and collaborative work environment**:We believe in creating a supportive and collaborative work environment where our employees can thrive.
- **Competitive compensation**:We offer a competitive compensation package, with salaries ranging from [$1,300 to $ 1,800 monthly], payable in USD.

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