Human Resources Specialist

**Human Resources Specialist**:
**Location**: Panama City, Panama

**Security Clearance**: ATSG Background Investigation

**Work Type**: Full-time

**Schedule**: Monday - Friday, 40 hours per week

**Duties and Responsibilities**:

- Accomplishes human resource objectives by recruiting, selecting, orienting, training, assigning, scheduling, coaching, counseling, and disciplining employees; communicating job expectations; planning, monitoring, appraising, and reviewing job contributions; planning and reviewing compensation actions.
- Performs cradle-to-grave recruitment, screening, job offer letters, on-boarding, and off-boarding processes of task order personnel for task order positions.
- Facilitates employee hiring and onboarding with ATSG, including the management of employee benefits and pay discrepancies.
- Maintains and updates ATSG databases & systems for 100% accurate employee records.
- Maintains records related to grievances, performance reviews, and disciplinary actions.
- Manages delivery of assigned tasks and queries within scope of personal and team workload and agreed handoffs.
- Liaises with outside legal counsel and ATSG Corporate office.
- Coordinates medical and drug test with local supplier for all task order personnel.
- Ensures relevant standards, processes and regulations are upheld in accordance with company policy, as well as local country laws; coordinating with the CARSI Program Manager (PM) and Deputy Program Manager (DPM) to incorporate applicable U.S. State, Federal, and international laws.
- Researches and negotiates vendor contracts.
- Updates Consolidated Applicant Tracking System (CATS) and Recruitment Module System (RMS).
- Monitors time and attendance for personnel including timesheets, paid time off (PTO), flextime, and overtime.
- Performs periodic file audits to ensure that all required employee documentation is collected and maintained appropriately.
- Assists personnel with the work permit and visa processes.
- Assists in the facilitation of security clearances by providing new employees with the information necessary to complete a background check and obtain a MRPT or mission Regional Security Officer (RSO) clearance, as well as responsible for the tracking of the security clearance request status.
- Oversees local bank account, generates bank reports to share with payroll vendor and HQ Finance.
- Coordinates the transfer/wiring of all funds from ATSG HQ to the In-Country Support Office (ICSO) bank and/or third-party payroll vendor.
- Coordinates the processing of the local payroll with third-party payroll vendor (completing incidences report, payroll review and accuracy approval, etc.).
- Assists employees with benefits tasks, such as claim resolutions and reconciling benefits statements.
- Supports on-demand requests from other ICSO’s (i.e., recruitment and interviewing of applicants, assisting with qualifications matrices, resumes, language testing, etc.).
- Monitors and documents compliance with U.S. and local labor laws and FAR 52.222-2(b).
- Advises management and employees on corporate policies such as equal employment opportunity, sexual harassment, and the trafficking persons.
- Assigns and monitors contract and corporate required training via the ATSG Academy Portal for all employees on the task order.
- Liaises with vendors, government inspectors, clients, office administration/organization.
- Assists Deputy Program Manager with annual performance evaluations of task order personnel.
- Works in collaboration with Deputy Program Manager (DPM) and Operations Coordinator to oversee management of annex facility.

**Minimum Qualifications**:
Education & Knowledge:

- A bachelor’s degree in human resources, business, management, communications, employment law, or another relevant area of study.
- Must have knowledge of business and management principles in strategic planning, coordination of people, and standard HR practices.
- Special knowledge in areas such as (but not limited to): local labor laws, corporate policies & procedures, employee benefits, payroll duties, recruiting, onboarding & offboarding, attendance management, personnel file maintenance, performance reviews, or grievances.
- Solid knowledge and understanding of local labor legislation and payroll process.
- Knowledge of full-cycle recruiting and off-boarding.
- Knowledge of and current experience with using applicant tracking systems (ATS).
- Familiarity with local government Work Permit / VISA regulations, policies and laws pertaining to travel on behalf of U.S. government missions.

**Language**:

- English FSI Level 4/4 (verbal and written fluency).
- Spanish FSI level 4/4 (verbal and written fluency).
- Must be able to translate verbal and written communications, documents, legislation.
- Excellent cross-cultural understanding.

**Experience**:

- 3 to 6 years of recent and relevant experience performing in a similar Human Resources and/or Recruitment role.
- Experience in full-cycle r