Finance Administrator, Latin America
hace 1 semana
Fecha límite: 28 de Febrero de 2023
Overview
The Clinton Health Access Initiative, Inc.
(CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries.
We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems.
CHAI was founded in 2002 in response to the HIV/AIDS epidemic with the goal of dramatically reducing the price of life-saving drugs and increasing access to these medicines in the countries with the highest burden of the disease.
Over the following two decades, CHAI has expanded its focus.Today, along with HIV, we work in conjunction with our partners to prevent and treat infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis.
Our work has also expanded into cancer, diabetes, hypertension, and other non-communicable diseases, and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition, and increase access to assistive technology.
We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health, and health financing.
With each new and innovative program, our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions, that programs are designed to scale nationally, and learnings are shared globally.
CHAI began working in Central America and Hispaniola in 2014 and is currently helping the governments of Panama, Honduras, Guatemala, Haiti, and the Dominican Republic advance malaria elimination goals.
Since 2018, CHAI has been instrumental in mobilizing resources in the region, culminating in the development of the Regional Malaria Elimination Initiative (RMEI), a co-blended financing mechanism that combines funding from the endemic countries, and global funders.
More recently, CHAI started supporting the COVID-19 response in Latin America and the Caribbean.CHAI is also helping to gather key market information and share evidence and best practices about new diagnostic and therapeutic tools with the purpose of strengthening capacity at all levels of care in the region.
Job objectiveCHAI Latin America and the Caribbean is looking for a highly motivated individual to work as part of the Regional Operations Team in Latin America, focused on providing support to the Covid19 Program during the development of projects, Finance & Accounting, Procurement & Contracting, Budget and Control, Administrative Tasks, following regional operations guidelines, in compliance with CHAI policies and procedures.
This position is based in Panama.Responsibilities:
Under the supervision of the Finance and Administration Manager, the Finance Administrator will be responsible for the following functions:
Procurement & Contracting
Support the drafting, validation, and processing of agreements in liaison with Contracts Department
Support and overview the procurement process of goods and services
Define procurement specifications y conditions
Support drafting RFP and post Bids, if required
Select vendors (through Bid committee, if required)
Draft POs
Overview POs execution
Support and overview Donation processing, including approvals
Overview contracts executions
Overview contracts/procurements payment requests through Boston AP
Keep the contract list up to date
Finance and Accounting
Prepare monthly cash flow forecast requests to Boston though regional finance
Prepare monthly cash flow requests to Boston though regional finance
Review cash advance requests from staff
Review expense reports from staff
Monitor staff cash flow statement and make monthly cash reconciliations
Review and verify all Payment Requests of its accuracy of account code, unit costs, expense description, PID, GID in line with LAC Finance Manual
Review and submit documentation for payment transactions and ensure it has adequate supporting documents
Follow up, support and monitoring of programmatic payment requests.
Keep the payment list up to date
Budgeting and Budget Control
Support Projects budget for global team finance manager
Support annual budget and reforecast process, in respond to B&R headquartes request
Ensure an appropriate use of the available budget
Review and correct monthly preliminary financials, in respond to Headquarters Accounting through the regional finance manager
Sort out monthly expenses of according to donor categories (Reporting Categories)
Prepare monthly budget control report
Draft financial reports for global team finance managers, on demand
Administration
Support teams to organize meetings and conferences, including coordination with external parties and organization on venues, food, transportation, etc. as needed
Ensure that appropriate arrangements for visitors are made, including pickups, hotel and air bookings, and other travel arrangements if needed
Adm
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