Finance and Administration Senior Assistant, Latin

hace 2 semanas

Panamá, Panamá, Panamá Ciudad del Saber A tiempo completo

Fecha límite: 28 de Febrero de 2023

Overview
The Clinton Health Access Initiative, Inc.

(CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries.

We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems.

CHAI was founded in 2002 in response to the HIV/AIDS epidemic with the goal of dramatically reducing the price of life-saving drugs and increasing access to these medicines in the countries with the highest burden of the disease.

Over the following two decades, CHAI has expanded its focus.

Today, along with HIV, we work in conjunction with our partners to prevent and treat infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis.

Our work has also expanded into cancer, diabetes, hypertension, and other non-communicable diseases, and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition, and increase access to assistive technology.

We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health, and health financing.

With each new and innovative program, our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions, that programs are designed to scale nationally, and learnings are shared globally.


CHAI began working in Central America and Hispaniola in 2014 and is currently helping the governments of Panama, Honduras, Guatemala, Haiti, and the Dominican Republic advance malaria elimination goals.

Since 2018, CHAI has been instrumental in mobilizing resources in the region, culminating in the development of the Regional Malaria Elimination Initiative (RMEI), a co-blended financing mechanism that combines funding from the endemic countries, and global funders.

More recently, CHAI started supporting the COVID-19 response in Latin America and the Caribbean.

CHAI is also helping to gather key market information and share evidence and best practices about new diagnostic and therapeutic tools with the purpose of strengthening capacity at all levels of care in the region.

Job objective

CHAI Latin America and the Caribbean is looking for a highly motivated individual to work as part of the Regional Operations Team in Latin America, focused on providing support to Finance & Accounting, Procurement & Contracting, Office Administration and different other Administrative Tasks, following regional operations guidelines, in compliance with CHAI policies and procedures.

This position is based in Panama.

Responsibilities:

Under the supervision of the Regional Finance and Administration Manager, the Finance and Administration Senior Assistant will be responsible for the following functions:
Procurement & Contracting

Support the acquisition of all expendable and non-expendable assets, ensuring that contract process and/or procurement is made according to the organization's rules and procedures with corresponding files on record.

Maintain the asset inventory register, to track their utilization and disposal.
Develop and maintain a vendor's log and update as needed.
Maintain contracting and procurement documentation that is compliant with CHAI's internal policies & procedures.
Keep the contract list up to date.

Finance and Accounting
Ensure that all financial transactions are entered into QuickBooks accurately, using CHAI standard accounting framework, and on timely basis.
Maintain accuracy and integrity of the finance database, including the completion of approved CHAI monthly financial reports.
Responsible for adequate bank reconciliation.
Operation invoices payment processing.

Follow up, support and monitoring of cash flow statement (cash advance requests/expense reports); etc., and always adhering to the LAC Finance and Compliance Manual.

Prepare CHAI monthly financial reports and monthly reconciliations and submit to the Regional Financial Manager for approval.
Other accounting tasks as needed.

Regional Office Administration
Maintain inventory and procure office supplies including consumables, stationery, equipment, cleaning supplies and others required.
Coordinate recurrent office services including cleaning, gardening, A/C maintenance, fumigation, others.
Supervise meeting room use.
Arranging post, deliveries, and printing.
Coordinate IT equipment checks, formatting, and disposal.
Make office payments including utilities and services.

Other Responsibilities
Perform any other administrative duty related to the work area assigned by the supervisor. REQUERIMIENTOS

Qualifications:

Bachelor's degree in accounting, finance, or another relevant field
Minimum of two years of professional experience in accounting or finance support. Strong familiarity with financial systems, and exposure to general ledger
High level of proficiency in Mic

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