Regional Awards Manager

hace 2 semanas

Panamá, Panamá, Panamá Ciudad del Saber A tiempo completo

Fecha límite: 08 de Agosto de 2023

THE OPPORTUNITY

This position can be based in: Primarly Panama, but any LAC CO in Guatemala, El Salvador, Colombia or Peru
Regional Awards Manager

ROLE PURPOSE

As a key member of the Regional Programme Operations team, the post-holder will lead the Awards Management (AM) functions and support across the LAC region.

The post-holder will work in close collaboration cross-departmentally within the Regional Office (especially with programme operations, finance, supply chain, HHRR, NBD, resource mobilisation, PQI).

S/he will play a lead role in monitoring, reporting on and driving improvement in award performance across KPIs, MIs and other cross-functional indicators of AM performance in countries and the region.

S/he will provide quality management reporting and input to the Region and to global AM governance groups (AM Leadership Group - Members and Regions; Region and Centre Monthly AM meeting) as required.

S/he will drive improvements whilst referencing global standards, procedures, tools and frameworks, bridging global priorities with field realities to shape country offices awards management to be effective and compliant.

S/he will work with the Country Offices Award Leads, Centre and AM governance groups to identify best practice and shortcomings, to work to improve processes and tools.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.


KEY AREAS OF ACCOUNTABILITY:

Leadership in Award Management.

  • Build relationships within the award management community, and crossfunctional teams to support the resolution of issues and coordination of deliverables i.e., reports, KPIs, among others. Escalating issues to the AM centre team if required.
  • Build CO and RO staff capacity to manage awards and comply with donor requirements, coordinating efforts with Members to provide demanddriven capacity building, and collaborating with Centre and other Regional Awards Leads to drive learning approaches that positively impact LAC CO AM standards and performance.
  • Ensure that LAC COs achieve Award Management related Operational and Program Quality KPIs. Understand and analyse KPI results, provide supporting information to the RO and Centre, and identify improvements that can be undertaken to improve awards performance.
  • Provide regional leadership in award management functions through recruitment, mentoring and active talent management and development of key LAC CO awards staff.
  • Create an environment of continuous learning for awards staff, sustaining a regional AM Community of Practice to drive peertopeer support and collaboration between awards leads that supports our programme results for children.
  • Provide strong matrix (dotted line) management for country awards leads in the region including input to development and performance objectives and feedback to line managers for performance reviews.
  • Act as a positive role model, exhibiting leadership within the Awards Management function for the region.
Award Compliance (processes, Systems and donors), including regional awards and directly received funding awards.

  • Input to and support the roll out of organisational development and change management as required in line with global SCI strategy, work streams and projects e.g., High Performing Organisation (HPO) projects including Coding, PPM/PRIME).
  • Ensure smooth management of SCI Directly Received, UNHCR and WFP awards within the region, working collaboratively with Implementing Offices, other regional functional teams, and Centre Awards and Donor Compliance team.
  • Lead awards support to Implementing Offices on UNHCR WFP and other Directly Received, escalating to the Centre Donor Compliance Manager where any additional support is required.
  • Drive the use of AMS across the function and focus on data quality improvements, systems integrity, and utility of AMS as a management information tool for award portfolio management and SMT insights for decisionmaking.
  • Actively engage with Regional Humanitarian and Ops Team to ensure that CO's awards functions maintain appropriate preparedness and capability to respond to emergencies in a timely and on high quality manner.
  • Lead and/or backstop award management functions in humanitarian responses in LAC (if needed).
  • Provide review of regional award agreement terms and conditions and escalate to legal department for further support, specifically for directly received funding.
  • Provide award management support on regional officemanaged awards, to ensure donor requirements are met, processes followed, and RO KPIs and MIs achieved.
  • Coordinate the processes for donor reporting to ensure that reports are high quality, delivered on time and supported by auditable records.
  • Maintain effective communications with Save the Children members regarding donor related issues.
  • Lead Award Kick off meetings in c

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