Corporate Services Officer

hace 2 semanas

Panamá, Panamá, Panamá Foreign & Commonwealth Office A tiempo completo
Job Description (Roles and Responsibilities)

Main purpose of job:
Ensure Health and Safety requirements are met throughout Embassy, Ambassador's Residence and rented properties.

Act as liaison with Residence Manager to ensure estates and maintenance works at the Ambassador's Residence are up-to-date and carried out in accordance with FCDO processes and guidelines.

Provide general support for the Estates and Maintenance team, and ad hoc support for the wider Corporate Services as required.

The jobholder will be a member of a flexible, customer-service focused team.

While his/her priority will be health and safety and providing general support to the Estates and Maintenance Team, the jobholder may be required on occasion to provide support for the wider Corporate Service Team which could include protocol, finance, HR and administrative tasks.

The jobholder will need to demonstrate flexibility and the ability to adapt to changing priorities.

Roles and responsibilities:

  • Draft H&S documentation for all projects and activities such as Method Statements, Permits To Work and Risk Assessments, working closely with local contractors and internal health and safety specialists
  • Support the Estates Manager in ensuring full H&S compliance by ensuring that correct H&S procedures are followed for all estates and maintenance work and that all relevant H&S documentation is uptodate and filed correctly
  • Lead on regular H&S inspections for the Embassy, HMA Residence and rented properties
  • Coordinate visits and H&S inspections by internal H&S specialists, such as Regional Technical Lead
  • Working with the Residence Manager, coordinate all estates works at the Ambassador's Residence and ensure regular maintenance checks and works at the Residence are carried out in accordance with the agreed schedule
  • Liaise with and supervise external contractors at Residence and/or other rented properties as needed, ensuring that all maintenance projects are completed to a high standard, in accordance with the works request
  • Act as main point of contact between the Residence and the Estates team, ensuring good communication on estates and maintenance issues between the Ambassador and family, Residence Team and the Estates Team
  • Ad hoc support and tasks in support of the wider Corporate Services team, as required

Resources managed (staff and expenditure):
N/A

Essential qualifications, skills and experience

  • Strong organisational and time management skills, including the ability to prioritise.
  • Proactive and solution minded.
  • Effective writing/drafting skills in both languages (English and Spanish).
  • Personal drive, sound judgement and attention to detail.
  • Flexible, resilient under pressure and decisive with a proven record of accomplishment of delivering results to a high standard within tight deadlines.
  • Knowledge in negotiation skills.
  • Proficient in Office Suite.
  • Team player.

Language requirements:

Language:
English and Spanish

Level of language required:
Proficient

Desirable qualifications, skills and experience

  • Experience in Occupational Health & Safety.
  • Experience in managing external contractors.
  • Awareness of health & safety regulations.


 Required behaviours
  • Changing and Improving, Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Seeing the Big Picture, Working Together Application deadline
  • 1 July 2024
Grade

  • Administrative Officer (AO)
Type of Position

  • Fulltime, Permanent
Working hours per week

  • 37 (net)
Region

  • Latin America and Spanish speaking Caribbean
Country/Territory

  • Panama
Location (City)

  • Panama
City

Type of Post

  • British Embassy
Number of vacancies

  • 1
Salary Currency

  • USD
Salary

  • US$1,795.82 monthly
Start Date

  • 1
9 August 2024

Other benefits and conditions of employment

Please note that all applicants must be fluent in both English and Spanish.


Office hours in the embassy are 8am-5pm Monday to Thursday and 8am-1pm on Fridays, though there is scope for flexible working arrangements, which can be agreed with the Line Manager.


Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

Additional information

The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and an enriching learning and development opportunities.

Learning and development opportunities:

  • Health & Safety Training
  • Shadowing to colleagues in similar roles
**The FCDO operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.

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