Resources Management Officer

hace 2 meses

Panamá Provincia de Panamá, Panamá International Organization for Migration A tiempo completo

Position Title**: Resources Management Officer (OSE)**
Duty Station**: Panama City, Panama**

Classification**: Professional Staff, Grade P3**
Type of Appointment**: Fixed term, one year with possibility of extension**
Estimated Start Date**: As soon as possible**

Closing Date**: 23 October 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_
- UN agency in the field of migration, works closely with governmental, intergovernmental and_
- non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the_
- benefit of all. It does so by providing services and advice to governments and migrants._

IOM is committed to a diverse and inclusive work environment. Read more about diversity and

Applications are welcome from first
- Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;_
- Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic_
- Republic (the); Madagascar; Marshall Islands; Micronesia (Federated_
- States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;_
- Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;_
- Tonga; Tuvalu; Vanuatu_

**_ Context:_**

Under the direct technical supervision of the Senior Regional Resource Management Officer
(SRRMO)in IOM’s Regional Office (RO) in Panama and the direct administrative supervision of
the Head of Operations of the DG’s Special Envoy for the Regional Response to the
Venezuelan Situation (OSE), and in coordination with the relevant units of RO Panama,, the
Department of Financial and Administrative Management (DFM) at Headquarters (HQ) and the
Administrative Centres in Manila (MAC) and Panama (PAC), the Resources Management
Officer (OSE) will be responsible and accountable for managing the budgetary, financial, human
resources, supply chain and administrative functions of the OSE.

**_ Core Functions / Responsibilities:_**

1. Monitor and oversee the financial management of all activities including oversight of financial
expenditure and accountability. In coordination with the OSE´s Administrative Heads and the
SRRMO undertake financial analysis of all activities for OSE..

2. Prepare programme and project financial reports in accordance with IOM and donor
regulations and established procedures.

3. Maintain and further strength appropriate internal controls to safeguard the Organization’s
assets, control cash, and prevent fraud.

4. Assist the OSE´s Administrative Heads and Project Managers in the preparation of
Programme and Budget reports and proposals. Review monthly accounts of the OSE.

5. Supervise the management of the treasury by forecasting cash flows according to activities in
the OSE and ensuring daily control of funds disbursed. Ensure funding is received in
accordance with donor agreements.

6. Oversee the budget control process and analyses variances between budgeted and actual
expenditures based on the donor agreement. Provide expert support and guidance to OSE´s
Administrative Heads and Project Managers in the preparation of budget for new projects.

7. Provide expert support to Project Managers throughout the cycle to ensure compliance with
the general instructions of IOM and relevant permanent instructions for the OSE, namely in the
areas of general administration, finance, and human resources.

8. Inspect OSE payroll versus budgets, ensuring that salaries are correctly allocated to projects
consistent with IOM’s projectization criteria.

9. Provide expert support to the OSE´s Administrative Heads in managing the human resources
function and make recommendations on recruitment and personnel administration. Apply
internal HR policies, rules, and regulations. Make recommendations on resolving difficult or
sensitive cases in coordination with the SRRMO.

10. Supervise the proper records of SAP/ERP at the OSE.

11. Supervise the OSE’s supply chain services, including contracts with suppliers of goods and
services and related administrative authorities; oversee the management of the fleet of vehicles
and the maintenance of the premises as well as the functioning of all support services at the
OSE.

12. Coordinate with LEG and GPSU as needed for the review and approval of agreements and
POs (lease, construction, service and agreements with IPs) before signature and make sure
IOM procedures are followed in the selection of partners and service providers.

13. Supervise and train local staff on IOM's administrative/financial policies and procedure. In
coordination with the SRRMO and other relevant Units/Departments in the RO, Administrative
Centres and HQ, evaluate monthly financial reports for all projects and act to resolve anomalies
and unusual trends.

14. Provide guidance to OSE’s ICT staff in order to ensure compliance with relevant IOM
standards, processes rules and regulations.

15. Perform such other duties as may be assigned.

**_ Required Qualifications and Experience:_**

**Education

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