Budget Officer
hace 3 semanas
**Job no**: 578092
**Contract type**: Fixed Term Appointment
**Duty Station**: Panama City
**Level**: NO-2
**Location**: Panama
**Categories**: Financial Management
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job - it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.
**For every child,**_hope_**
The Regional Programme Planning team provides support to the Regional Office and Country Offices in relation to planning, monitoring and management systems, processes and coordination, for the effective delivery of defined results. It also oversees the programme budget planning and monitoring function, including as a core member of the Regional Office Budget Advisory Group. The Budget Officer reports to and works under the guidance and supervision of the Regional Chief of Programme and Planning, in coordination with the Deputy Regional Director. The incumbent receives mínimal supervision and is expected to discuss important issues and courses of action and guide the senior management when exceptional measures are necessary.
**How can you make a difference**?**
Summary of key functions/accountabilities:
- **Budget Planning and Monitoring**:
- Ensure that an effective programme budget planning process is in place to formulate and deliver on the Annual Works Plans in alignment with the overall UNICEF budgetary framework.
- Monitor and report effectively on pipeline funding and income projections and its management.
- Develops alerts/KPIs to highlight funding gaps and their impact on both programme and staffing costs.
- **Analysis**:
- Provide regular analysis and recommendations to management on the overall LACRO utilization of funds, including expenditure patterns and cost drivers to ensure sustainability.
- Maintain an overview of the financial requirements and conditions of all grants and support programme teams with effective processes and technical guidance to ensure allocations (and reallocations), full fund utilization, quality management and compliance.
- Ensure on quarterly basis reconciliation of all grants and provide analysis and related reviews.
- Review budget tables in donor proposals and reports to ensure accuracy.
- Prepare reports to be shared with the Programme team, management and the Budget Advisory Group.
- **Capacity building**:
- Develop capacity of staff in the RO and the region to ensure optimal budget planning, management, and monitoring.
The Budget Officer will:
- Act as focal point for contribution management and monitoring in all matters relating to the multiple grants and contributions received by the RO, with a focus on programmes, including emergencies.
- Establish solid systems and procedures to monitor and report on the use of funds, in cooperation with programmes and operations.
- Guide Advisers and the Output Managers on any conditionalities and effective use of the resources, including ensuring that guidelines, policies, rules, regulations and procedures are fully understood and correctly applied.
- Coordinate with the senior management, Output managers, and Advisers to ensure timely utilization of funds; closely monitor due dates for any financial reports and deadlines for utilization of all contributions.
- Conduct strategic analysis to inform regional office management and ROMT decision-making, and carry out any special studies and analysis requested by management to programme and budget, including appropriate recommendations. Participate in the review of programme reports and donor proposals/reports for management, budget reviews, programme analysis, the Regional Office Annual Report, and the RMT, amongst others.
- Work in close collaboration with the Partnerhips and PFP on donor analysis, funding trends etc.
- Work in close collaboration with the Budget Officer in Operations and the Regional Chief of Operations for the financial planning process for the preparation of the ROMP.
- Perform other relevant tasks as needed.
**To qualify as an advocate for every child you will have**
**_ Minimum requirements:_**
- **Education**: A university degree in Business Administration, Project Management, Finance, Accounting or another relevant technical field is required.
- **Work Experience**: At least 2 years of progressively responsible experience is required in one or more of the following areas: contribution management, budget, or financial management. Good command of excel
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