Programme Management Assistant

hace 2 semanas

Panama United Nations A tiempo completo

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

This position is located in UNEP's Regional Office for Latin America and the Caribbean at the Panama duty station. Under the direct supervision of the Regional Coordinator/Science Policy Unit and Regional Coordinator/Chemicals and Pollution Unit in close collaboration with the Administrative Officer, the Programme Management Assistant will be responsible for the duties related to budget/finance, day -to-day programmatic and administrative functions:
**Responsibilities**:
1. FINANCE AND BUDGET: Standardize the financial and accounting systems of the project while maintaining compatibility with UNEP's financial accounting procedures. Prepare budget revisions. Comply and verify budget and accounting data by researching files calculating costs and estimating anticipated expenditures from readily available information sources. Monitor budget implementation / expenditures and recommend reallocation of funds as necessary. Prepare periodic accounting records by recording receipts and reconciling data for recurring financial reports. Payments: Review and support processing of payments and advances to third parties, consultants and individual contractors. Process all types of payment requests for settlement purposes, including quarterly advances to partners upon joint review

2. PLANNING AND ADMINISTRATION: Assist in the preparation of annual procurement plans. Assist in the preparation of annual work plans. Assist in the timely issuance of contracts and agreements and assurance of other eligible entitlements of project personnel, partners and experts. Assist in the preparation of status reports, progress reports and other financial reports. Undertake project financial closure formalities including submission of terminal reports, transfer and disposal of equipment, processing of semi-final revisions and support professional staff in preparing terminal assessment reports. Assist in travel and meeting arrangements

3. CONTRIBUTIONS: Assist in the review of deposits or contributions reports from donors. Coordinate with Headquarters and Divisions the proper registration of cash funds and subsequent registration of allotments. Assist professional staff regarding queries on donors payments and deposits.

4. Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

5. Assists with visualizations and updating information material such as web pages or brochures.

6. Performs other duties as required.

Competencies

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent is required.

Work Experience

Proven experience in working and collaborating with European Union projects is desirable.

Experience in working and collaborating with governments and/or multilateral organizations is desirable.

One (1) year or more of experience in data analytics or related area is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in English and in Spanish is required. Knowledge of another official United Nations language is desirable.

NOTE: "Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "Knowledge of" equals a rating of "confident" in two of the four areas.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to suppo

  • Programme Management Assistant

    hace 1 mes

    Panama United Nations Development Programme (UNDP) A tiempo completo

    **Job Identification** - 14209 **Locations** - Panama City, Panama**Posting Date** - 11/21/2023, 03:07 PM - 11/28/2023, 10:59 PM **Job Schedule** - Full time **Agency** - Office High Comm for Human Rig **Grade** - G5 **Vacancy Type** - Fixed Term **Practice Area** - Management **Bureau** - Regional Bureau for Latin America and the...

  • Programme Associate

    hace 1 mes

    Panama United Nations Development Programme (UNDP) A tiempo completo

    **LOCATION**: Panama City, PANAMA **TYPE OF CONTRACT**: TA Local **STARTING DATE**: **APPLICATION DEADLINE**: 29-Feb-24 (Midnight New York, USA) **POST LEVEL**: GS-6 **DURATION OF INITIAL CONTRACT**: **TIME LEFT**: 8d 8h 52m **LANGUAGES REQUIRED**: English Spanish **EXPECTED DURATION OF ASSIGNMENT**: 340 days **Background**: UN Women, grounded in the...

  • Un Women: Humanitarian Response Programme

    hace 1 mes

    Panama United Nations Development Programme (UNDP) A tiempo completo

    **LOCATION**: Panama City, PANAMA **TYPE OF CONTRACT**: TA International **STARTING DATE**: **APPLICATION DEADLINE**: 02-Mar-24 (Midnight New York, USA) **POST LEVEL**: P-3 **DURATION OF INITIAL CONTRACT**: **TIME LEFT**: 10d 20h 54m **LANGUAGES REQUIRED**: English Spanish **EXPECTED DURATION OF ASSIGNMENT**: 340 days **Background**: UN Women,...

  • Programme Management Support Intern

    hace 4 semanas

    Panama Un Volunteers A tiempo completo

    **Duties and Responsibilities Main tasks**: Support to the FACS projects, such as the UN Country Support Facility, GGP and FOLUR programmes, in: - Support in meetings including scheduling, agenda drafting, delivery of key action points, minutes taking and report drafting; - Support in maintaining all project management documents in a shared repository; -...

  • Programme Management Officer

    hace 7 días

    Panama United Nations A tiempo completo

    Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in both developed and less...

  • Programme Management Support Intern

    hace 1 semana

    Panama United Nations Development Programme (UNDP) A tiempo completo

    **Programme Management Support Intern - (FACS)**: **Location**: - Panama City, PANAMA**Application Deadline**: - 09-Dec-22 - **(Midnight New York, USA)** **Time left**: - 13d 20h 53m**Type of Contract**: - Internship**Post Level**: - Intern**Languages Required**: - English Spanish**Duration of Initial Contract**: - 6 months**Expected Duration of...

  • Senior Programme Management Officer

    hace 1 mes

    Panama United Nations A tiempo completo

    Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in both developed and less...

  • Combatting Illicit Economies Programme Officer

    hace 1 semana

    Panama Foreign & Commonwealth Office A tiempo completo

    Job Description (Roles and Responsibilities) **Main Purpose of Job**: **Roles and Responsibilities**: To support a regional programme team in the financial and administrative management of Combatting Illicit Economies Programme across Latin America; particularly support the Deputy Head of Programme with financial management and compliance according to the...

  • Programme Associate

    hace 1 semana

    Panama United Nations High Commissioner For Refugees A tiempo completo

    Job Description All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability...

  • Administrative Assistant

    hace 1 mes

    Panama Indev Jobs A tiempo completo

    Job Description FAO's Subregional Office for Mesoamerica is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing subregional food, agriculture and rural development priorities. It develops and maintains relations with subregion-wide institutions including Regional Economic Integration Organizations (REIOs). It...

  • General Management Intern

    hace 1 mes

    Panama Philips A tiempo completo

    **Job Title**: General Management Intern **Job title**: General Management Intern **Your role**: Performs all standard supporting tasks for a department (dept. assistant) resp. executive (Exec. assistant). - Agenda Management, Mail screen incoming and outgoing mail, processing and priorities - Organizing (and hosting) meetings, events, (video) conferences,...

  • Administrative Assistant

    hace 4 semanas

    Panama United Nations Development Programme (UNDP) A tiempo completo

    **Job Identification** - 17647 **Locations** - Panama City, Panama- Panama**Posting Date** - 04/17/2024, 01:18 PM - 04/24/2024, 10:59 PM **Job Schedule** - Full time **Agency** - UNOCHA **Grade** - G5 **Vacancy Type** - Fixed Term **Practice Area** - Management **Bureau** - Regional Bureau for Latin America and the Caribbean **Contract Duration** - 1...

  • Executive Assistant

    hace 4 semanas

    Panama ELEVATE EMEA A tiempo completo

    ELEVATE Connect — a global marketing and business development firm— is searching for an Executive Assistant based in Panama, who can assist the MD, CEO, CPO. **Executive Assistant Responsibilities** - **Executive Admin** - Diary management of calendar and agenda. - Scheduling and arranging client meetings, and follow-ups - Schedule and arrange...

  • Administrative Assistant

    hace 1 mes

    Panama FAO A tiempo completo

    **CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT***: 2300183 Administrative Assistant (Finance) Job Posting: 23/Jan/2023 Closure Date: 06/Feb/2023, 4:59:00 PM Organizational Unit: SLM **Job Type**: Staff position Type of Requisition: General Service Grade Level: G-5 Primary Location: Panama-Panama City Duration: Fixed-term: 2 years with...

  • Human Resources Assistant

    hace 4 semanas

    Panama Pnud Argentina A tiempo completo

    Job Description Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no...

  • Ict Assistant

    hace 4 semanas

    Panama Pnud Argentina A tiempo completo

    Job Description Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no...

  • Programme Support Associate, Food Systems

    hace 7 días

    Panama Pnud Argentina A tiempo completo

    GCP's focus on strengthening the livelihoods of smallholder producers within commodity supply chains and reducing environmental footprints, particularly deforestation, through public-private partnerships can be key for UNDP's ambitions to reduce poverty, reduce deforestation and engage the private sector in SDGs. Through the GCP project, FACS intends to...

  • Programme Support Associate, Food Systems

    hace 7 días

    Panama Un Volunteers A tiempo completo

    Duties and Responsibilities Scope of Work The FACS Programme Support Associate will be assigned the following duties: Organizing meeting calls, taking minutes of these calls with key actions needed and following up on necessary actions as applicable. Support in meetings arrangements, including Project Boards/Steering Committee meetings, Coordination calls,...

  • Research Management Assistant

    hace 1 semana

    Panama Mercaplan A tiempo completo

    **Requisitos**: Graduado de licenciatura en Ingeniería Administrativa, Proyectos, Administración, Mercadeo, Marketing o carreras afines a la logística y coordinación de proyectos, y/o afines a investigación de mercados.Full inglés.Experiência mínima de un año en logística, coordinación y ejecución de proyectos.Alta capacidad de...

  • Project Financial and Administrative Assistant

    hace 1 mes

    Panama United Nations A tiempo completo

    **Job Opening** **Job Opening ID**: 232806 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : Consultants, CON **Duty Station** : PANAMA CITY **Department/Office** : United Nations Environment Programme **Date Posted** : Apr 16, 2024 **Deadline** : Apr 25, 2024 **Result of Service** **Work...