Programme Support Associate, Food Systems
hace 6 meses
Duties and Responsibilities Scope of Work The FACS Programme Support Associate will be assigned the following duties: Organizing meeting calls, taking minutes of these calls with key actions needed and following up on necessary actions as applicable. Support in meetings arrangements, including Project Boards/Steering Committee meetings, Coordination calls, including scheduling, agenda drafting, delivery, minutes taking and report drafting. Support in annual planning and reporting processes; including coordination of data collection, development and analysis, interpretation and presentation in flowcharts, tables, reports, or slides, as needed for project management. Assist in preparing and reviewing draft reports, knowledge products (including communications strategy and dissemination), presentations and materials.
Support in maintaining all project /initiatives documents in a shared repository. Assist in organizing events, workshops, and training. Prepare presentations, briefing notes, and reports. Help with translation, proofreading and editing of documents.
Institutional Arrangement The Programme Support Associate will be supervised by the FACS Global Project Manager. He/she will liaise with the UNDP FACS team members, other UNDP staff both at global and country office levels, partners agencies focal points, and donors. Competencies Expected Demonstration of Competencies Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination Cross-Functional & Technical competencies Thematic Area Name Definition Business Management Project Management Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve specific goals. Business Management Monitoring Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
Business Management Working with Evidence and Data Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making. Business Management Communication Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. 2030 Agenda: Planet Nature, Climate and Energy Ecosystems and Biodiversity: Green commodities 2030 Agenda: Planet Nature, Climate and Energy Environment: Environmental and social impact assessments, including data collection and analysis. Required Skills and Experience Min.
Education requirements Completion of secondary school is required; or Bachelor's degree in Monitoring & Evaluation, Economics, Project Management, Business Administration, Development Studies, Management and Development Economics or related issues, is highly desirable. Min. years of relevant work experience Secondary Education with a minimum of 6 years or Bachelor's degree with 3 years of relevant work experience in administrative, programme and/or management support in an international organization and/or a non-governmental organization and/or the private sector Required skills Experience in supporting the implementation, monitoring, and tracking of projects activities with different partners Intermediate and/or advanced knowledge in the use of computers and office software packages, especially Word, Excel and PowerPoint Experience in using online collaborative tools. Desired skills in addition to the competencies covered in the Competencies section Experience in supporting projects and initiatives related to agricultural commodities will be an advantage.
Experience in organizing events or workshops will be an advantage. Experience supporting a complex global team will be an advantage. Experience with UNDP Projects will be an advantage. Knowledge of other UN languages will be an asset Required Language(s) Fluency in English and Spanish, both oral and written.
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