Programme Associate

hace 6 meses

Panama United Nations Development Programme (UNDP) A tiempo completo

**LOCATION**:
Panama City, PANAMA

**TYPE OF CONTRACT**:
TA Local

**STARTING DATE**:
**APPLICATION DEADLINE**:
29-Feb-24 (Midnight New York, USA)

**POST LEVEL**:
GS-6

**DURATION OF INITIAL CONTRACT**:
**TIME LEFT**:
8d 8h 52m

**LANGUAGES REQUIRED**:
English Spanish

**EXPECTED DURATION OF ASSIGNMENT**:
340 days

**Background**:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The UN Women Regional Office for the Americas and the Caribbean is implementing** a multi-country gender-responsive humanitarian programme on human mobility in Panama, Costa Rica and Honduras. **This programme seeks to respond to the human mobility crisis in Central America by addressing gender-specific protection needs and improving social cohesion in border areas. The programme is funded by the Government of Japan which aims to ensure that women affected by the human mobility crisis lead, equally participate in and benefit from gender-responsive protection services and social cohesion initiatives in Panama, Costa Rica, and Honduras. To achieve this result, the project centers on two outputs: Output 1 aims to enhance the capacities of humanitarian actors to plan and deliver protection services, including gender-based violence care, that are responsive to the needs of women in human mobility; Output 2 aims to increase the capacities of women in human mobility and in host communities, to access and influence protection service delivery and social cohesion initiatives in Panama, Costa Rica and Honduras.

Reporting to Programme Management Specialist, the **Programme Associate** works with and provides support to the members of the Programme Team in the development and implementation of an effective programme consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the RO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.

**Duties and Responsibilities**:

- **1. Provide administrative and logístical support to the formulation and management of programmes**:

- Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
- Provide technical guidance to Panama, Costa and Panama Country Offices (COs) and implementing partners on routine delivery and reporting of programme supported activities and finances; Prepare information for the evaluations and audit of programme Review programme data from programmes for the RO website;
- Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
- ** 2. Provide administrative support to the financial management of the Programme Unit**:

- Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
- Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
- Review financial reports; prepare non-PO vouchers for development projects;
- Process payment for consultants;
- Maintain internal expenditures control system;
- Create requisitions in Quantum system for development projects; register good receipts in Quantum system;
- Assist in the preparation and follow up of cost-recovery bills in Quantum system.
- ** 3. Provide administrative support to the Programme Unit**:

- Undertake all logístical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
- Make travel arrangements for the Programme Team, including travel requisitions and claims;
- Prepare public information materials and briefing packets;
- Assemble briefing materials and prepare power-point and other presentations;
- Provide guidance and training to Programme Administrators in Panama, Costa Rica and Honduras CO as needed.
- ** 4. Provide administrative support to Resource Mobilization**:

- Prepare cost-sharing and other agreements; follow up on contributions within the RO resource mobilization efforts;
- Organize, compile and process information from donors, RO, and programme team, as inputs to various databases and documents.
- ** 5. Facilitate knowledge building and knowledge sharing**:

- Provide administrative support synthesis of lessons learnt and best practices related to programme management and

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