Secretary

hace 6 meses

Panama Mackay Marine A tiempo completo

Mackay Communications, Inc., dba Mackay Marine, is a global marine electronics service company with more than 400 employees spread across 41 service depots in sixteen (16) countries, including the Americas, Europe, and Asia. Mackay maintains its industry leading position by employing and hiring people who are the best at what they do, providing competitive salaries and benefits, rewarding careers, and opportunities for advancement based on merit.

Mackay is currently seeking an experienced **Secretary **with the skills and qualifications outlined below for our location in Albrook, Panama.
- **Secretary Job Summary**_

All areas of Human Resources and payroll is handled by Corporate only.

Responsibilities include but are not limited to:

- Always follows Mackay’s policies and procedures.
- Acts as a receptionist by greeting guests and maintaining reception area.
- Promptly responds to inquiries from Corporate's Human Resources (HR), Payroll, Accounting, IT, IS, and its executives. Forwards employee or external questions for HR, payroll, accounting to Corporate.
- .
- Coordinate travel arrangements and any related documents for technicians.
- Maintain and update files, internal records, spreadsheets, reports, and correspondence.
- Data entry into Solomon database, processes sales inquiry logs and work orders.
- Coordinate distribution of incoming/outgoing mail, handle shipping requirements of the depot when needed.
- Process weekly billing invoices and remit to customer per their instructions.
- Process expense reports, maintain internal logs for paid time off (vacation/sick), and daily time reports for service engineers.
- Prepare biweekly timesheet for supervisors’ approval and submit to Payroll by deadline.
- Other tasks as needed.
- **Secretary Required Qualifications**:_
- Some college preferred or equivalent experience.
- _**High proficiency in speaking, reading, and writing in English.**_
- Excellent phone etiquette.
- 2+ years secretarial and/ or receptionist experience
- Excellent spelling and grammar skills
- Detail oriented, strong organizational skills, conducts himself/herself with professionalism.
- Computer proficiency in Microsoft Office programs including Excel and Word
- Database skills: Solomon a plus
- Must have reliable transportation.

**Resume or CV must be in English**

Pay: B/.9.00 - B/.11.00 per hour

Ability to commute/relocate:

- Panamá, Provincia de Panamá: Reliably commute or planning to relocate before starting work (required)

**Education**:

- High school or equivalent (required)

**Experience**:

- invoicing: 1 year (preferred)
- secretarial: 3 years (required)

**Language**:

- english (required)

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