Human Resources Associate

hace 3 días

Panamá, Panamá United Nations Entity for Gender Equality and the Empowerment of Women (HQ) A tiempo completo

**Description**:
Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the supervision of the Regional HR Business Partner and in close collaboration with the HR Team, the Human Resource (HR) Associate is responsible for administratively and logístically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel.

**Responsibilities**:
1. Support the administration and implementation of HR strategies and policies in RO in full compliance with UN Women rules, regulations, and HR policies and guidelines

Provide general, standard information to the management and staff on HR strategies, rules and regulations;
Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
Prepare written response to queries concerning HR related matters.

2. Provide HR administrative and logístical services to RO and region in full compliance with UN Women rules, regulations, and HR policies and guidelines

Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Quantum;
Facilitate responses to audit findings and recommendations;
Assume overall responsibility for leave management; record management;
Process payment, and administer entitlements for international staff as delegated; validate and coordinate local payroll and related issues;
Facilitate staff separation process;
Create/update entries of vendors, PO and Receipts in Quantum system.

3. Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines

Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB);
Prepare position establishment, liaise with headquarters and assure that action is completed;
Provide regular recruitment status reports;
Provide advice to local recruitment in programmes/projects when necessary.

4. Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines

Monitor compliance with the performance appraisal review in the RO and region and staff learning and development;
Facilitate the preparation of learning plan and individual learning plans in the region, in consultation with the HR Specialist and the HR Business Partner

5. Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines

Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
Generate a variety of standard and non-standard statistical and other reports from various databases;
Update position data in Atlas, association of positions to chart fields (CoAs), update of CoA information and setting up vendors.

6. Facilitate knowledge building and knowledge sharing globally

Organize training courses, workshops, information sessions, orientations and consultations for staff;
Provide a synthesis of lessons learnt and best practices in HR administration;
In coordination with supervisor, liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.

Competencies

Core Values:
Respect for Diversity
Integrity
Professionalism

Core Competencies:
Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies

Strong knowledge of HR administration, processes and policies;
Ability to administer and execute administrative processes and transactions;
Ability to handle information of a confidential nature;
Ability to provide inputs to business processes re-engineering, implementation of new systems;
Good quantitative skills;
Ability to produce reports;
Strong IT skills.

Required Skills and Experience

Education and certification:
Completion of secondary education is required.
Bachelor’s degree in HR, Busin

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