Business Support Associate to Deputy Regional

hace 3 semanas

Panamá, Panamá World Food Programme A tiempo completo

**.**:
**DEADLINE FOR APPLICATIONS**:
**WHO WE ARE**:
The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

**WHY SHOULD YOU JOIN US?**:

- WFP is a 2020 Nobel Peace Prize Laureate
- WFP offers a highly inclusive, diverse, and multicultural working environment
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section)

**ORGANIZATIONAL CONTEXT**:
These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders performing front office management functions typically report to the Deputy Directors or Head of Offices. In cases where these positions support a specific business stream, the reporting line may be to the Head of Unit, Chief, or the designate.

At this level job holders are expected to take responsibility for completion of a range of business support activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to more junior colleagues

**JOB PURPOSE**:
To deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.

**KEY ACCOUNTABILITIES (not all-inclusive)**:
1. Provide dedicated executive assistant support to Regional Director (RD).

2. Prepare and/or consolidate comprehensive reports, documentation, correspondence, briefing notes, etc. and conduct research in the area of work.

3. Actively seek and use feedback to improve business processes and procedures.

4. Respond to complex business support queries in order to provide a timely and accurate resolution of enquiries for clients.

5. Oversee the maintenance of records and databases to ensure information is organised and readily available for staff and compliant with all relevant regulations and policies.

6. Revise and review correspondence and documentation, providing feedback and making amendments where appropriate, to contribute to production of these materials to time and quality standards.

7. Assist managers in planning, monitoring and reconciling budget(s) to ensure that planned financial resources are used effectively.

8. Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services.

9. Provide a full range of complex business support services to staff to contribute to the effective functioning of business operations.

10. Provide advice, support and/or training to junior support staff in the provision of business support services, in order to support their learning in providing business support.

11. Coordinate tasks of junior colleagues to ensure support services are delivered consistently and to the required standards.

different.

**WFP LEADERSHIP FRAMEWORK**:
Leads by Example with Integrity: Demonstrates and encourages others to uphold the WFP values, principles and standards.

Drives Results and Delivers on Commitments: Delivers results against delegated tasks and seeks guidance and support where needed.

Fosters Inclusive and Collaborative: Supports development for others by giving timely and constructive feedback.

Applies Strategic Thinking: Demonstrates curiosity, and proposes new ways of doing things when relevant.

Builds and Maintains Sustainable Partnerships: Builds partnerships by seeking out opportunities to work with others

**STANDARD MINIMUM QUALIFICATIONS**:
**Education**: Completion of secondary school education. A post-secondary

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