Administrative Associate

hace 7 meses

Panamá, Panamá UNICEF A tiempo completo

**Job no**: 565276

**Contract type**: Fixed Term Appointment

**Duty Station**: Panama City

**Level**: G-6

**Location**: Panama

**Categories**: Administration

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

**For every child, **_commitment_**

**How can you make a difference?**

Under the supervision and guidance of the Operations Officer, the Administrative Associate for Shared Administrative Services is responsible for executing a broad variety of procedural and specialized administrative tasks for the respective LAC Regional Office and the Panama Country Office requiring in-depth knowledge of UNICEF administrative procedures, processes, and policies.

**Key functions, accountabilities and related duties/tasks**:
Office Premise & Facilities Management
- Ensure efficient management and running of office premises and facilities in utmost compliance with environmental/greening norms and adhering to the Energy Performance Index (EPI) standards. Emphasis will be to focus on SMART management of facility using technology as an enabler e.g., Building Management System (BMS) thereby ensuring optimum utilization of resources, compliance with energy conservation norms leading to reduction of carbon footprint.
- Ensure UNICEF premise comply with International Accessibility norms and make necessary facilities available for people with special abilities.
- Ensure general maintenance, hygiene and cleanliness of the office premises adhering to environmental standards. Oversee and monitor contracts for housekeeping services, maintenance services, scrutinize and check correctness of bills for contracted services.

Procurement
- Facilitates the processing of contracts for vendors that provide a service to the section. This includes preparing and filing documents, completing necessary forms and templates, uploading TORs in VISION, and making necessary logístical
arrangements.

Communications & Workflow
- Facilitates the communications and workflow of the organizational unit to enhance the efficiency and timeliness of operations and outputs.
- Establishes and maintains the office filing and reference systems, both traditional and digital; and ensures the inter/intranet websites are up to date and accurate.

Events/Logistics
- Supports capacity development activities and conferences by making the logístical arrangements, through engaging with facilitators, caterers and hosts.

Travel
- Provides travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaises with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.

Invoice Processing
- Responsible for collecting invoices and filing documents for approval and, thereafter processing in VISION.

Supplies/Equipment
- Supports management of administrative supplies, office equipment, and updating inventory of items.

**The full details of expected activities can be found here**:Administrative Associate GS-6 86354 LACRO (SAS) v2.pdf**

**To qualify as an advocate for every child you will have**
- Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
- A minimum of six years of relevant administrative or clerical work experience is required.
- Fluency in Spanish and Proficiency in English required.
- Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
- In-depth knowledge of United Nations and/or UNICEF organizational structure, administrative policies and procedures will be considered and asset.
- Organizational, planning and prioritizing skills and abilities.
- Ability to deal patiently and tactfully with visitors.
- High sense of confidentiality, initiative and good judgment.
- Ability to work effectively with people of different national and cultural background.

**For every Child, you demonstrate...**

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

**UNICEF competencies required for this post are**

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

**Applicants must be nationals of Panama or in possession of a valid work permit.**

UNICEF is here to serve the world’s most disadv

  • Programme Administrative Associate

    hace 3 meses

    Panamá, Provincia de Panamá, Panamá United Nations Development Programme (UNDP) A tiempo completo

    **Job Identification** - 20731 **Locations** - Panama City, Panama**Posting Date** - 09/16/2024, 06:48 PM - 09/30/2024, 10:59 PM **Job Schedule** - Full time **Agency** - UNDP **Grade** - G6 **Vacancy Type** - Fixed Term **Practice Area** - Nature, Climate and Energy **Bureau** - Bureau for Policy and Programme Support **Contract Duration** - 1 Year...

  • Compliance Associate

    hace 3 semanas

    Panamá, Panamá Sagan A tiempo completo

    **Job Title**: Compliance Associate Location: Remote (MST Time zone) Salary Range: up to 2500 USD Work Schedule: Monday - Friday, 8:00 AM to 4:00 PM (MST) NOTE: INDEPENDENT CONTRACTOR POSITION Company Overview: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international...

  • Security Operations Associate

    hace 6 meses

    Panamá, Panamá Programa De Las Naciones Unidas Para El Desarrollo (Pnud) - Panamá A tiempo completo

    The Department of Safety and Security (UNDSS) of the United Nations System Panama city, located in Clayton, City of Knowledge, Building No. 129 is seeking for 2 Security Operations Associates that will be hired under the Service Contract (SC) modality for 1 year with possibility of extension.**Organizational Context**: Under the overall supervision of the...

  • Procurement Associate

    hace 6 meses

    Panamá, Panamá United Nations Entity for Gender Equality and the Empowerment of Women (HQ) A tiempo completo

    **Description**: Background - UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and...

  • Operations Associate

    hace 2 semanas

    Panamá, Panamá UNICEF A tiempo completo

    **Job no**: 577698 **Contract type**: Fixed Term Appointment **Duty Station**: Panama City **Level**: G-6 **Location**: Panama **Categories**: Operations, Administration UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence. At...

  • Community Associate

    hace 2 meses

    Panamá, Provincia de Panamá, Panamá IWG Careers A tiempo completo

    **Community Associate** **CIUDAD PANAMA** The world of work is changing short commutes, flexibility, and convenience are the minimum standards employees want when it comes to how they want to work! At IWG, we are leading the way. We’ve built the world’s largest workspace network so that our customers can work from wherever, and however they want in...

  • Human Resources Associate

    hace 2 meses

    Panamá, Panamá UNICEF A tiempo completo

    **Job no**: 576208 **Contract type**: Fixed Term Appointment **Duty Station**: Panama City **Level**: G-6 **Location**: Panama **Categories**: Human Resources UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence. At UNICEF, we are...

  • Administrative Assistant Support

    hace 2 meses

    Panamá, Provincia de Panamá, Panamá United Nations A tiempo completo

    Result of Service - Work Location - Home based - Expected duration - 04.10.24 - 03.02.25**Responsibilities**: - Background Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the...

  • Supply Chain Associate

    hace 2 semanas

    Panamá, Provincia de Panamá, Panamá Iom Usrap Dc A tiempo completo

    The International Organization for Migration (IOM) is the UN Migration Agency. With 174 member states it is committed to the principle that humane and orderly migration benefits migrants and society. Established in 1951 and now active in over 400 field locations worldwide, IOM works with partners, government and civil society to: 1. Assist in meeting the...

  • Procurement Associate

    hace 3 meses

    Panamá, Provincia de Panamá, Panamá World Food Programme A tiempo completo

    DEADLINE FOR APPLICATIONS 25 September 2024-23:59-GMT-05:00 Eastern Standard Time (Panama) ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of...

  • Installation Permit Coordinator

    hace 4 semanas

    Panamá, Panamá, Panamá Sagan A tiempo completo

    At Sagan, we are seeking a highly organized and detail-oriented Installation Permit Coordinator to manage installation schedules and handle permit applications for our top executives, founders, and CEOs. The ideal candidate will ensure projects comply with local regulations and are completed on time.We bridge the gap between global talent and US-based...

  • Install Coordinator/permit Specialist

    hace 2 meses

    Panamá, Provincia de Panamá, Panamá Sagan A tiempo completo

    **Job Title**: Install Coordinator/Permit Specialist Location: Remote (Ability to work within specified time zones as needed) Work Schedule: Flexible based on company needs, typically Monday to Friday. **Company Overview**: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of...

  • Budget & Programming Associate G6

    hace 3 semanas

    Panamá, Provincia de Panamá, Panamá World Food Programme A tiempo completo

    DEADLINE FOR APPLICATIONS 18 December 2024-23:59-GMT-05:00 Eastern Standard Time (Panama) ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate...

  • Installation Permit Coordinator

    hace 4 semanas

    Panamá, Panamá, Panamá Sagan A tiempo completo

    About the RoleWe are seeking an Installation Permit Coordinator to join our team at Sagan, a leading membership community for top executives and CEOs. The successful candidate will be responsible for managing installation schedules, handling permit applications, and ensuring compliance with local regulations.Key ResponsibilitiesPermit Application Management:...

  • Installation Permit Coordinator

    hace 4 semanas

    Panamá, Panamá, Panamá Sagan A tiempo completo

    Job Title: Installation Permit CoordinatorSalary: $55,000 - $65,000 per yearAbout SaganWe are a membership community that connects top executives and CEOs with international talent. Our mission is to bridge the gap between global talent and US-based businesses.Job OverviewWe are seeking an experienced Permit Processing Officer to manage installation...

  • Permit Coordination Specialist

    hace 3 semanas

    Panamá, Panamá, Panamá Sagan A tiempo completo

    Discover a World of Opportunity with SaganSalary: $45,000 - $60,000 per annum (based on location and experience)Job OverviewWe are seeking a Permit Processing Officer to join our team at Sagan. As a key member of our operations team, you will be responsible for coordinating installation schedules, handling permit applications, and ensuring projects comply...

  • Human Resources Director

    hace 2 meses

    Panamá, Provincia de Panamá, Panamá Hyatt Regency Panama City A tiempo completo

    Summary At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences. With 382 rooms and suites spread across two towers, Hyatt Regency Panama City offers an unrivaled experience. Guests will enjoy a variety of restaurants, a wine bar and coffee shop,...

  • Permit Coordinator Specialist

    hace 4 semanas

    Panamá, Panamá, Panamá Sagan A tiempo completo

    About SaganSagan is a cutting-edge membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent.We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions with leading American companies.Job OverviewWe are looking for an Installation Permit Officer...

  • Installation Coordinator

    hace 5 días

    Panamá, Panamá, Panamá Sagan A tiempo completo

    Company Overview">Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions with leading American companies.About Sagan">We are a platform that connects top...

  • Senior Labor Mobility Division Associate

    hace 3 semanas

    Panamá, Provincia de Panamá, Panamá Iom Usrap Dc A tiempo completo

    Context Responsibilities: 1. Support work plan implementation at both country and regional levels on labour mobility and related topics, including migrant integration, diaspora engagement, community development, skills training and education, and complementary pathways. 2. Assist in reviewing and tracking quality LMD-related projects, reports and...